Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace. The ideal candidate is proactive, tech-savvy, and excels in multitasking with a positive attitude.

Responsibilities

• Manage front desk duties, greeting visitors warmly and directing them appropriately
• Operate multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
• Handle data entry tasks accurately using computer literacy tools such as Microsoft Office
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record keeping
• Perform clerical duties including proofreading documents, preparing correspondence, and managing office supplies
• Provide exceptional customer service by addressing inquiries promptly and courteously
• Support office management tasks such as organizing files, managing incoming mail, and overseeing general administrative functions
• Assist with personal assistant responsibilities when needed, including task prioritization and time management

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent communication skills with the ability to handle multi-line phone systems confidently
• Strong typing skills with attention to accuracy and speed
• Knowledge of office management procedures and administrative best practices
• Experience in customer service or customer support roles demonstrating professionalism and patience
• Ability to proofread documents meticulously for clarity and correctness
• Demonstrated time management skills to handle multiple priorities efficiently
• Familiarity with office equipment such as fax machines, scanners, and photocopiers

Join us as an Administrative Assistant and become a key contributor to our vibrant team Your energy, organizational prowess, and dedication will help create a seamless office environment where everyone can thrive. We value proactive individuals eager to grow their administrative expertise while delivering top-tier support every day.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Work Location: In person