Executive Administrative Assistant

Reports To: CEO & COO
Location: Benevolent Family Services

The Executive & Administrative Coordinator provides direct support to executive leadership while maintaining essential administrative operations. This role requires a highly organized, goal-driven professional who can manage schedules, coordinate tasks, organize documentation, conduct research, and anticipate needs before they arise. This position improves daily workflow, communication, and operational efficiency across the organization.

• Manage calendars, schedule meetings, and prepare daily briefings for the CEO/COO.
• Track deadlines, commitments, and action items to ensure timely follow-up.
• Draft and organize documents, presentations, and communications.
• Conduct research and provide summaries or recommendations as assigned.
• Maintain strict confidentiality at all times.

• Maintain organized filing systems, digital documentation, and office records.
• Handle calls, emails, and correspondence professionally and efficiently.
• Assist with intake/referral tracking and upload/monitor authorizations.
• Coordinate transportation schedules, office supplies, and workspace organization.
• Prepare meeting minutes, distribute follow-up tasks, and support company events.

• Assist leaders and department heads with operational tasks and projects.
• Identify issues early and propose solutions to prevent disruptions.
• Support credentialing, compliance tracking, and document accuracy.
• Help streamline processes and improve organizational systems.

• Associate's or Bachelor's degree preferred.
• Minimum 3 years of experience in administrative or executive support roles.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, digital organization, and communication tools.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and anticipate needs in a fast-paced environment.

• Highly organized and detail-oriented
• Proactive and forward-thinking
• Strong research and problem-solving skills
• Motivated and goal-driven
• Professional and dependable