Executive Assistant

Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the CEO + COO and help us achieve our organizational goals. Your role is ensuring plans are made, schedules are set, client communication is addressed promptly + thoroughly, and files/systems are neatly organized and up-to-date. Overall, you will provide support to leadership to help them execute and deliver on all day-to-day tasks, so they can focus on delivering the business and long-term company growth initiatives.

Ideal candidates are proactive and detail-oriented. able to take direction well, and are excellent problem solvers. If this sounds like you, apply below

Compensation:

$45,000 - $60,000 yearly

Responsibilities:

• Main point of contact for the COO
• Managing both Executives' Email Inboxes and Flagging Urgent Matters
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive as needed
• Manage Executives' schedule + calendars, including meetings, booking conference rooms, and travel arrangements. This includes ensuring the executive is prepared for meetings via agenda prep and briefing beforehand if needed
• Manage Team CRM
• Lead All Client Touches and Outreach (Quarterly Touches, Post Close Action Plans, etc)
• Professional communication to clients and business partners on behalf of the CEO + COO as needed
• Ability to manage team members on behalf of the COO when she is unavailable
• Complete office management duties such as keeping the office tidy, organizing and ordering supplies as needed, etc
• Help prepare meetings and take minutes, updating SOPs and other team materials as needed
• Manage Team Manual and Create Standard Operating Procedures (SOPs) as needed, keeping the manual organized and easy to navigate
• Organizing and maintaining team drive
• Planning, creating, and executing client and house sphere gifting throughout the year
• Hiring + Managing Operational + Agent Interns, ensuring the team has an intern at all times
• Assist Leadership on a personal family calendar, bill pay, appointment arrangements, and other personal assistance tasks as needed

Qualifications:

• Must have graduated high school or received an equivalent certificate of completion
• At least 2+ years of experience as an executive assistant, or experience performing supportive duties
• Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

• Comfortable meeting deadlines and handling confidential information

• Proficient in Calendar Management

• Proficient in Client Facing Communications
• Excellent Attention to Detail Skills
• Natural Problem Solver and Self Starter

About Company

The Noel Collective is a team of strong, independent, and ambitious women who have become a powerhouse in Nashville's luxury real estate industry. Since launching in 2021, we've closed and contracted over $400+ million in sales. Led by Founder Ali Garner Noel, our Compass-affiliated team brings an elevated level of service, innovation, and strategy to every client experience. We are now expanding the operations side of our Sports & Entertainment division to provide seamless support to our high-profile clientele and internal team alike.