Executive Assistant

Exceptional Admins (EA) is seeking a professional for an opportunity with a client in the Technology (Data Center) industry with an office located at Downtown Denver).

EA is a boutique firm exclusively focused on placing administrative professionals. The philosophy behind the EA process is to deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization. While skill-set is a large focus during the process, personality and charisma of each candidate are viewed just as important.

About the company and role

Funded by dynamic investors, this technology company is positively disrupting cloud computing. The office layout is in a new space on both the 16th and 17th floors of a high rise building downtown. The all-window walls offer an abundance of light making for an energetic space. The Denver office fosters a hybrid work culture with 100 professionals collaborating each day. The global company has grown to over 300+ employees in the last year. The company's philosophy is in order to attract and retain the brightest and smartest people you must create something exciting to get behind. The executive needing support is carrying a full workload.

Hiring goal

The role of Executive Assistant has significant responsibilities requiring the new team member to be organized, attentive, and nimble. The ideal candidate must be able to pivot between tasks while maintaining a sharp focus on their own duties. You'll be providing exceptional service to the executive and partnering with other exceptional admins on the team to support company initiatives.

ROLE OVERVIEW

Executive Support – 100%

• No inbox management
• Heavy calendar coordination
• Work with direct reports to support team productivity
• Partnering with Key External Stakeholders including the company's Public Investment firm
• Scheduling complex meetings with several external parties
• Help with large events, annually
• Stay informed and follow-up on to-do's acting as a bridge for the executives and direct reports
• Arrange and oversee full-cycle travel, monthly
• Handle expense reports in Concur, monthly
• Partner with executive on leadership initiatives to optimize time and productivity
• Organize and plan all logistics for internal and external meetings (i.e., with company owner)
• Assist with preparation (i.e., presentation and gather materials necessary for meetings)
• Coordinate agendas and deliverables
• Track "what's next" tasks
• Generate follow up communication
• Help executive with flow of information via Teams
• Help executive with direct report and skip-level activities
• Help executive with PowerPoint presentation activities

Desired background and attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of "must haves."

• Your toolbox holds skills meeting 75% of the needs outlined in the role
• Proficiency with Microsoft Office Suite, which includes Teams
• Leverage AI tools to strengthen work product, big plus
• Professional demeanor with excellent verbal and written communication skills
• Self-starter and forward thinker
• Exceptional problem-solving skills and sound judgment traits
• Ability to work independently with little supervision and prioritize work efforts
• Knowledge of Data Center industry, a plus but not required
• Flexible, energetic, and entrepreneurial mindset, big plus

Company Offerings

• Salary

: $80k to 110k, plus 10% annual bonus eligibility.
- Schedule

: The company offers a 4:1 (1-day remote) schedule. More remote days under consideration by the executive team. Hours are 8-5pm.
- 401(k): Company matches 50% up to 6% on every payroll. Employees are 100% vested, with eligibility beginning immediately upon employment.
- PTO

: 20 days of PTO accrued over a year.
- Holidays

: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day.
- Health

: Benefits are effective the first day of the month following employee start date. Medical (United HealthCare), Dental (Guardian), & Vision (EyeMed) Plans available. FSA, Medical HSA, and Dependent Care HSA available. Voluntary coverage for supplemental Life Insurance & AD&D. Company pays 100% of Life Insurance, Short- and Long-Term Disability. Company pays up to 12 weeks of parental leave, 100% of salary for the first 4 weeks.
- Cell

: $100 monthly cell phone reimbursement.
- Kitchen

: Fully stocked kitchen, frequent in-office lunches and celebrations.
- Culture

: Be surrounded by intellectually curious people collaborating, offering a lively environment. All employees are encouraged to contribute to workplace enjoyment via company-paid office perks (e.g., happy hours, lunches, events, etc.).
- Perks

: Company swag store, company points based on recognition.
- Parking

: 100% parking cost covered by employer. In-garage parking for Denver office.

Interview Cadence (understanding things may pop up)

1. Phone screen between candidate and Exceptional Admins (30-mins)
2. If a fit, candidate creates personal, admin portfolio (2.5-hrs on own time over 4-calendar-days)
3. Once the candidate's fit is confirmed, conduct video interview with Exceptional Admins (15-mins)
4. First client interview: video interview with candidate and executives (2-hrs onsite)
5. Second client interview: candidate and Admin Manager, plus Sr. Admin (30-mins virtual)
6. Connect with references
7. Present Offer

Is this the right fit for you?

The ideal employee would meet 8 out of the 10 attributes to be successful (and fulfilled) in this role:

1. Success and fulfillment in this role are achieved if you love tackling a variety of responsibilities
2. You take great pride in your space and being the face of a positive environment
3. Personable with a service-oriented mindset
4. Exceptional self-directed work ethic
5. Exceptional problem-solving skills where challenges don't fluster you but energize you to 'figure-it-out'
6. One of your highly regarded traits organizing strategy activities
7. Energized to work with a high-bandwidth team
8. 'Very-organized' is your middle name
9. You're known as being the 'Go-To' employee and the person who happily assumes the smallest tasks
10. Would self-describe as "hungry, humble, and attentive"

STACK Infrastructure provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall,