Executive Assistant

Executive Assistant to CEO / COO

Doral, FL

On-Site: Monday-Friday

Full-Time/Direct Hire

Overview

We're looking for a highly organized and proactive administrative professional to support senior leadership and drive key operational initiatives. This role combines classic Executive Assistant responsibilities with elements of executive administration and project coordination. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and takes initiative to keep things running smoothly across teams and projects.

Key Responsibilities

• Manage complex calendars, meetings, and travel arrangements for executives and leadership team members.
• Prepare reports, draft correspondence (including confidential materials), and maintain organized filing and document systems.
• Serve as a key point of contact - screening calls, emails, and visitors with professionalism and discretion.
• Coordinate internal and external meetings, company events, and team offsites, including scheduling, agendas, and logistics.
• Support special projects by defining objectives, tracking deliverables, and ensuring timely follow-through.
• Assist with operational and administrative processes such as expense management, vendor coordination, and workflow improvement.
• Help maintain relationships and communication with key stakeholders, partners, and clients.
• Support board and leadership activities, preparing materials and ensuring accuracy and confidentiality.
• Identify and implement process improvements that increase efficiency across administrative and project workflows.
• Represent the executive office and organization with professionalism and excellent communication in all interactions.

Qualifications

• Bachelor's degree preferred (or equivalent experience).
• 3+ years of experience in administrative, project coordination, or executive support roles.
• Experience supporting C-level leaders or senior management in fast-moving environments preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High degree of professionalism, discretion, and sound judgment.
• Tech-savvy, with proficiency in Microsoft Office Suite
• Self-starter with a sense of ownership and the ability to anticipate needs and take initiative.
• Team player with a positive, solutions-focused attitude and strong interpersonal skills.

Requirements added by the job poster

• Accept a background check

• Working in an onsite setting

• Accept a drug test

Job Type: Full-time

Pay: $70, $85,000.00 per year

Benefits:

• Health insurance

Work Location: In person