Materials Management Mgr

JOB TITLE:      Material Management Manager
DEPARTMENT:  Material Management
REPORTS TO:      Chief Financial Officer 
SUPERVISES:       Material Management Technicians 
POSITION SUMMARY:
•    Is accountable for the delivery of consistently high quality effective and efficient entry of information into the computer system.
•    Functions under the supervision of Chief Financial Officer. 
•    Is accountable for the effective and efficient operations of Material Management ensuring that the objectives of the Material Management Department and the organization are being met.
•    Ensures appropriate organizational practices are in use.
•    Promotes good public relations through contacts with patients, practitioners, visitors, employees, peers and the public at large.
•    Maintains confidentiality of patient information.
POSITION RESPONSIBILITIES
ESSENTIAL FUNCTIONS:
•    Administers and directs programs to purchase supplies at most favorable prices consistent with quality, quantity and efficiency as close to GPO compliance as necessary.
•    Assists with cooperation of department heads and/or directors in establishing requirements for items or services to be procured and develops standard specification.
•    Determines the best method of purchase and payments.
•    Supervises storage, control and issuance of materials, maintains contacts with supply sources and sales representatives to keep informed to price trends, availability of supplies, new items and reliability of suppliers.
•    Supervises the activities of shipping, receiving and stockroom.
•    Oversees the maintenance of a stock inventory consistent with established policy.
•    Develops policies and procedures of procurement, inventory control, receiving, storage and distribution throughout the Materials Management.
•    Coordinates productive hours, space, equipment and expense as they relate to materials and services contracts.
•    Reviews, evaluates and approves all purchase orders.
•    Reviews, evaluates and approves all requests for non-stock purchases prior to procurement.
•    Is essential in the involvement of all aspects and functions of the department.
•    Maintains adequate supply levels throughout the hospital, utilizing the PAR level replenishment system.
•    Negotiates and acts as the contact person for all purchase agreements with the various distributors/manufacturers for materials that may or may not be addressed by a group purchasing organization, along with the department managers and CFO.
•    Tracks sales representatives and vendor performance data in relation to overall service rendered.
•    Solicits proposals from various manufacturers and distributors for all supplies and equipment throughout the hospital with the exception of pharmaceuticals, dietary products and advised by CFO.
•    Coordinates the supplies in the hospital in emergency situations and maintains forces of emergency supply items from other health facilities and vendors.
•    Ensures that the Material Management Department follows established safe practices for receiving hazardous substances.
•    Arranges for disposal of surplus or expired materials.
•    Reviews all PAR level utilization.
•    Ensures that monthly cycle counts are done to ensure accuracy of items in storeroom versus the computer system.
•    Researches product information contract and non-contract for departments inquiring about equipment, supplies or services.
•    Assists in maintaining established departmental policies, procedures and objectives.
•    Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
•    Completes an annual price change analysis on all supply items and make the necessary changes to the charge master.
•    Assists all department directors in the budget process, which includes operating and capital budget preparation and maintenance, as directed by the CFO.
•    Assists in obtaining Material Safety Data Sheets on all hazardous material used in the hospital.
•    Is responsible for obtaining charge numbers for patient chargeable items for Material Management.
•    Maintains weekly Adjustments reports and End of Month reports for the department.
•    Monitor price changes, discrepancies with vendors and Accounts Payable Department.
•    Provides administrative support to CFO in form of reports, budgets and supply utilization analysis.
•    Develops department staff via ongoing in-service education, on the job training, evaluations and open departmental meetings.
•    Interacts with others (on the phone or in person) in a positive, professional and appropriate manner. 
•    Works cooperatively with others.  Has respect for and an understanding of the contributions of all team members.
•    Must have knowledge and know routine duties of Materials Management Technician.
•    Attends required meetings and actively participates on committees.   
•    Protects patient confidentiality by promoting appropriate staff communication practices.    
•    Performs other duties as assigned.  
 

MINIMUM EDUCATION
Bachelor's Degree from accredited college or University with emphasis on Business Administration or a related field. The CMRP certification offered by the Association of Hospital Resource and Material Managers or the CPM certification offered by Institute of Supply Management.
MINIMUM EXPERIENCE
1 – 2 years 
PREFERRED EXPERIENCE
3 – 5 years with thorough knowledge of methods and procedures for procurement of supplies.