Executive Assistant

We are looking for an Executive Assistant to support the CEO and help keep a fast-moving startup running smoothly. This is a high-trust, high-impact role for someone who thrives on organization, clear communication, and solving problems before they land.

What you will do

• Manage CEO communications, including inbox triage, calls, and message handling
• Own the CEO's calendar, coordinating internal and external meetings and responding on their behalf when needed
• Provide support to the COO, CTO, and CSO as required
• Coordinate domestic and international travel, build agendas, and manage expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO ahead of commitments and deadlines
• Liaise with senior leaders, external partners, and key stakeholders
• Draft presentations, briefing notes, and other documents to prepare the CEO for meetings
• Attend assigned meetings, take minutes, track action items, and follow through on completion
• Welcome guests and support on-site logistics
• Help plan internal and external events
• Maintain office supplies and inventory, coordinate weekly cleaners, and ensure meeting rooms are ready
• Take on special projects as needed
• Handle sensitive information with confidentiality, discretion, and excellent judgment

What we are looking for

• 2–3+ years of experience supporting a senior executive
• Strong written and verbal communication skills and a collaborative, team-first approach
• Excellent organization, attention to detail, and ability to manage multiple priorities
• Calm under pressure with strong problem-solving skills and good judgment
• Comfortable handling confidential information with discretion
• High proficiency with Microsoft Office and common office management tools
• Ability to work in-person with extended hours when needed, including occasional weekend support
• Willingness to travel domestically and internationally as required