Construction Administrative Assistant

Overview

Join our dynamic construction team as a Part-Time Construction Administrative Assistant, with opportunities to grow into a full-time role This vibrant position is perfect for organized, detail-oriented individuals who thrive in fast-paced environments. You'll be the backbone of our office operations, ensuring smooth communication, efficient project documentation, and excellent customer support. Your proactive approach and strong organizational skills will help keep our construction projects on track and our office running seamlessly. This role offers a fantastic chance to develop your administrative expertise within the construction industry while enjoying a supportive and energetic work environment.

Responsibilities

• Manage front desk duties, including greeting visitors, clients, and vendors with professionalism and warmth
• Manage emails, phone calls, and follow-ups with clients, subcontractors, and vendors
• Maintain daily calendar and schedule appointments, consultations, and job walk-throughs
• Organize and update project files, contracts, proposals, and invoices
• Assist with document creation (estimates, spreadsheets, checklists, reports)
• Support office management activities by organizing supplies, maintaining office equipment, and overseeing clerical tasks like proofreading documents and preparing reports
• Provide customer support by addressing inquiries professionally both in person and via phone or email while maintaining excellent phone etiquette
• Coordinate with subcontractors and send reminders for scheduled work

Qualifications

• Prior office experience in administrative or clerical roles within construction or related industries is highly preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), and familiarity with data entry tools
• Excellent organizational skills with keen attention to detail; ability to multitask efficiently in a busy environment
• Bilingual abilities are highly valued to serve diverse clients and team members effectively
• Demonstrated customer service skills with professional phone etiquette and positive communication style
• Proven ability to manage calendars, schedule appointments, and handle time-sensitive tasks effectively
• Strong organizational skills combined with the ability to prioritize tasks independently while maintaining a friendly demeanor

If you're eager to grow your administrative career within a lively construction environment while making a meaningful impact through your organizational talents—apply today

Job Type: Part-time

Pay: $ $30.00 per hour

Expected hours: 15 – 20 per week

Location:

• Pasadena, CA Preferred)

Ability to Commute:

• Pasadena, CA Required)

Work Location: In person