Executive Assistant

Executive Assistant to the Lead Pastor

COMPANY: Impact Church

STATUS: Full-Time, Weekdays, Sundays as needed/required for activities

LOCATION: Atlanta/East Point

SALARY: Salary commensurate with experience

Impact Church is an inclusive gathering of people committed to holistic Salvation doing Christ's work in the world. Our purpose is to transform lives and communities as we make an impact in our world. We are a multi-generational church, and the ideal candidate would understand the opportunities that come along with being a progressive, innovative, and creative church that shows radical hospitality to all we encounter. We are looking forward to this addition to our team bringing a new season of excitement, creativity, and change.

The Executive Assistant (EA) to the Lead Pastor will be working in a fast-paced setting and evolving daily environment. The person in this role must be punctual, maintain global confidentiality, exhibit a high level of hospitality, exude executive presence, maintain high standards of professionalism and possess exceptional interpersonal and communication skills.

The EA to the Lead Pastor works directly for the Lead Pastor but also works in collaboration with the broader team including front office administrator and Strategic Management Team (SMT). The EA comes alongside our Lead Pastor, assisting him in practical and administrative tasks as he focuses on the execution of the sacred vision of Impact Church. This role supports the Lead Pastor by taking leadership over such items as scheduling and calendar management, making travel arrangements aligned to the Lead Pastor's preferences, prioritizing and responding to requests from Impactors, staff, and the community, inbox management, meeting preparation/scheduling, comprehensive and accurate record/file maintenance and preparing visually excellent internal and external documents. This role also supports the Lead Pastor with Sunday preparation and internal and external pastoral counseling scheduling, preparation, and execution.

Education, Experience, and Required Abilities & Skills:

● Experience In Ministry

• We are looking for someone who loves and is passionate about the local church and understands the unique challenges and opportunities that occur when working in ministry.

● 7+ years of experience working in an Executive Assistant role

● A Bachelor's degree is not required, but preferred.

● Must possess strong oral and written communication skills.

● Must possess the following skills: typing proficiency, calendar management, business level verbal and written communication, expense management, multitasking, critical thinking, the ability to work at a high level autonomously, the ability to "manage up", and a high level of emotional intelligence.

● Must be dependable, compassionate, hospitable and add to the radical hospitality culture at Impact.

● Must be flexible in ever-changing daily workflow and schedule shifts.

• 5 Weekdays: 9:00 am – 5:00 pm
• Sunday: As needed due to church activity
• Additional Saturday and evening meetings during the week may be required

● Advanced experience with Apple products (Mac computers/iPhone), GSuite (Gmail, etc.), and Zoom preferred.

• Ability to utilize Microsoft Office for Apple Mac computers and display proficiency with technology overall.
• Helpful tools to know: Basecamp, Gusto, Canva, Subsplash

Responsibilities Include:

● Calendar management and prioritization

● Event planning and coordination

● Inbox management and prioritization

● Expense tracking

● Meeting planning and coordination, and attendance in group meetings

● Draft, review, and send communications on behalf of Lead Pastor

● Coordinate travel arrangements

● General research for strategic partnerships in the city

● Exercise discretion, confidentiality, and professionalism in all dealings.

● Responsible for typing, proofreading, and editing materials and data for completeness, comprehension, and accuracy.

● Ability to prioritize projects/tasks.

● Lead with innovation, including reviewing and recommending changes to processes, programs, and operations.

● Responsible for a wide variety of time-sensitive information and material.

● Participate in Strategic Management Team meetings, Imprint small groups, and other meetings as applicable.

● Assist clergy with preparation for special events.

● Assist Lead Pastor and Leadership Team with meeting preparation at varying frequencies: coordination, presentations, and meeting material handouts.

● Assist Lead Pastor with premarital counseling/wedding preparation and general counseling.

● Assist Lead Pastor with ad hoc research tasks, including digital and phone outreach.

● Prepare guests' portfolios/welcome bags and ensure delivery in a timely fashion.

● Some weekend and evening meetings/events will be required .

● Show radical hospitality to all who set foot on the campus. Including but not limited to staff, volunteers, attendees, vendors, visitors, etc. Works hand in hand at varying frequencies with the front office administrative assistant.

● Serve as an ambassador as needed on campus.

Other responsibilities and duties as needed and assigned

● Act as a "thought-partner"

● Detail-oriented and resourceful

● Proactive – ready before requested

● Logistically astute

● Problem solver

● Creative thinker

● Ability to multitask

● Flexible – effectively able to manage and respond to critical last-minute changes/activities.

● Ability to work with a variety of people.

● High organizational skills & ability to set up systems and structures.

Compensation and Benefits

We offer a competitive salary based on education and experience

Comprehensive benefits package includes healthcare, vision, dental and life insurance; paid vacation, sick days, and holidays

Job Type: Part-time

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person