Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support day-to-day business operations. This role is ideal for someone who thrives in a fast-paced environment, can anticipate needs before they arise, and enjoys keeping projects, schedules, and communication running smoothly.

Responsibilities

• Provide daily administrative support to company leadership
• Manage calendars, scheduling, appointments, and meeting coordination
• Organize emails, respond on behalf of management when appropriate, and maintain clear communication
• Track deadlines, projects, and priorities to ensure timely completion
• Prepare reports, documents, spreadsheets, and presentations as needed
• Handle confidential information with professionalism and discretion
• Coordinate travel arrangements, reservations, and event planning
• Assist with hiring tasks, job postings, onboarding, team communication, and training materials
• Maintain organized digital and physical filing systems
• Run errands or complete personal assistant tasks as needed (occasional)
• Support business operations such as inventory tracking, vendor communication, and ordering supplies
• Brainstorm and assist with social media, marketing campaigns, or promotional events (if applicable to business needs)

Qualifications

• Previous experience as an executive assistant, office manager, or administrative support preferred
• Exceptional organization and time-management skills
• Strong written and verbal communication skills
• Ability to multitask and prioritize without losing attention to detail
• Proficiency with Google Workspace / Microsoft Office (email, calendar, spreadsheets, docs)
• Ability to learn new systems and software quickly
• Professional, reliable, and trustworthy with sensitive information
• Self-starter who can take initiative and problem-solve independently

Work Environment & Schedule

• Part-time depending on fit (discussed in interview)
• In-person role with occasional remote flexibility (optional — adjust as needed)
• Must be comfortable in a fast-paced and constantly evolving work environment

Compensation

• Competitive pay based on experience
• Growth opportunities within the company

Pay: $ $20.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Employee discount

Work Location: Hybrid remote in San Antonio, TX 78215