Administrative Assistant 1

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Budget Title: Administrative AssistantCampus Title: Administrative AssistantUnit: University Police DepartmentProfessional Rank and Salary Range: Administrative Assistant 1 SG-11; Trainee 1 & 2 (NY HELPS)Salary: $40, ,391-$47,695 annual (NOTE: current salary or reconstructed salary for state employees in accordance with NYS Audit and Control.) Job Summary: Under the direction from the Chief of Police, the Administrative Assistant works independently to oversee administrative activities of the department. including handling highly sensitive and confidential files, reports, and incoming correspondence; assuring electronic and paper file management; maintaining calendar and appointment schedule and; coordinating and arranging meetings.Primary Responsibilities: Serves as initial point of contact and resource for students, faculty, staff, and visitors during the daytime hours for Parking services and Police Administration Provides information and makes referrals as appropriate. Handles confidential information including correspondence and documents. Operates office equipment, computer systems and desktop as required for office projects. Maintains and regularly updates campus parking and college key records Issues Parking passes to students, employees, and for events Campus Work orders (Facilities) Create Purchase Requisitions/Purchase Orders/use of Jaegger Issues campus notices for Dome events Moinitors Maintain and replenish office supplies Deliver and file department timesheets to payroll Coordinate calendars for the Police Chief Update and create new department forms and memos Resolve training/traveling expenditures First point of contact for Chief of Police Update calendar with schedules events to assist in determining staffing needs and departmental situational awareness Perform room reservations for Department License Event Notification (DMV) Service Coordinator Liaison with Syracuse University Parking services UPD liaison with Special Events team to coordinate needs from UPD to assist with managing shared calendar of same Decision-maker for Student Health parking exceptions and has access to PHI Filing of Crime reports and non-criminal reports gives her access to PHI as wellAll other duties within the NYS Civil Service Classified Standard

The minimum qualifications required for this vacancy. Minimum Qualifications Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment.Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via and follow instructions in the canvass email.Section 70.1