Administrative Assistant II

The University of Maryland School of Medicine (UMSOM), Development Office, is currently recruiting for an Administrative Assistant II.  Under general supervision, provides complex administrative support to the University of Maryland Medicine Philanthropy office. Work requires comprehensive knowledge of philanthropy and advancement, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of team leads. Incumbents exercise discretion and judgment with considerable consequence of error.

Benefits (Non-Exempt Regular): 

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension), effective on your date of hire. Non-exempt regular staff receive a generous PAID leave package that starts with 14 days of vacation accrued per year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and time for community service; comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

UMB is a public university and constituent institution of the University System of Maryland.  All employees are expected to work primarily physically within the State of Maryland.

Primary Duties:

1. Edits, formats, and revises a variety of documents and materials created by others. Proofreads for grammatical, typographical, and basic content errors.
2. Converts rough copy and drafts to final version quality reports, presentations, and documents. Includes incorporating edits from multiple reviewers, adding graphics and effects to presentations, and applying campus style guidelines.
3. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
4. Develops, implements, and maintains paper and electronic filing systems, which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
5. Coordinates, schedules, and sets up meetings for leadership and staff, including handling logistics of audiovisual equipment, catering, and meeting materials.
6. Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
7. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.
8. Receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries, which do not require technical knowledge or refers callers to others as appropriate.
9. Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
10. Assists with submitting travel reimbursement requests for other staff, as needed.
11. Assists in preparing and administering department budget by updating accounts and running periodic reports. Submits disbursement requests for