Associate Registrar

Location: Northfield, VT Category: Staff Posted On: Fri Nov Job Description:

Fulfills the mission of Norwich University by serving as a senior member of the Registrar's leadership team. This role oversees a range of complex, detail-oriented functions critical to the effective management and strategic advancement of the Office of the Registrar. Plays a key role in shaping policies and systems that support student success and institutional compliance. Ensures the integrity and accuracy of student academic records, overseeing records retention and compliance processes, monitoring the quality and productivity of direct reports, and serving as a primary liaison between the Registrar's Office and colleges, academic departments, and administrative units. Regularly collaborates with university stakeholders on high-impact projects and contributes to long-term planning and decision-making at the institutional level.

Essential Functions

• Ensures compliance with the Family Educational Rights and Privacy Act (FERPA) by protecting the confidentiality of student education records, sharing information only with individuals who have a legitimate educational interest, and requiring all employees to adhere to the same standards of data privacy and record security in accordance with institutional policy.
• Provides clear guidance and information on Registrar-related processes, policies, and resources to students, faculty, staff, and external stakeholders.
• Oversees and coordinates staff processing of degree audits in collaboration with the Associate Registrar of Technology, ensuring timely resolution of issues and clear communication across teams.
• Troubleshoots escalated student degree audit inquiries.
• Creates, manages, and processes online forms.
• In compliance with FERPA and institutional policies, reviews and processes data requests for authorized requestors.
• Collaborates with registrar staff to manage the internal Registrar website while regularly monitoring the external website for clear and consistent communication.
• Oversees data integrity efforts and conduct regular quality assurance reviews to support operational accuracy and compliance across Registrar functions.
• Manages classroom management system, process classroom requests and triage conflicts.
• Serves as the Registrar's Office point of contact for special academic programs, providing support for reporting, participation tracking, grade management, and enrollment processes.
• Leads the coordination of term setup processes in alignment with the academic calendar, ensuring synchronization across systems and adherence to critical processing timelines.
• Serves as the budget manager for the office by tracking expenditures, entering and reconciling receipts, initiating and monitoring purchase order (PO) requests, and ensuring compliance with university financial policies and procedures.
• Serves as a backup for academic scheduling, curriculum, catalog, and Assistant Registrar. Serves as the back up to Associate Registrars.

Other Functions

• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful and clear manner.
• Serves on University committees, councils, workgroups or other designated bodies as assigned.
• Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.
• Speaks, reads and writes in English.
• Communicates by telephone, email, letter, in person, or other means or device.
• Performs other tasks as assigned by supervisor.

Job Requirements:

• Bachelor's Degree or relevant working experience.
• 3 years of professional work experience in student records or a related field (police, healthcare, etc.) preferred.
• 2 years of experience in a high volume, fast-paced setting providing excellent customer service in higher education or related environment
• Knowledge of FERPA regulations.
• Ability to learn new systems and technological tools
• Ability to frontline troubleshoot and presented findings, self-initiate possible solutions
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• Ability to effectively handle interpersonal interactions at all levels and handle sensitive interpersonal situations and confidential data
• Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook) and databases (i.e.: Student Information System such as Banner, Dynamic Forms, Record Management, DegreeWorks) or comparable databases.
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus.
• Work some evening or weekend hours.

Environmental Conditions

• Indoor work at a computer workstation
• Low level of exposure to noise, dust, fumes, vibrations, and temperature changes

Additional Information:

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at for assistance.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.