Executive Assistant

About the Principal

I'm a Bay Area–based technology entrepreneur and investor, managing several businesses and early-stage family office entities. I value professionalism, discretion, accuracy, and long-term collaboration.

Role Overview

I'm seeking a highly detail-oriented, organized, and trustworthy Executive Assistant / Family Office Administrator to support both household operations and multiple LLC entities.
This is a foundational role in an early-stage family office. As the office expands, the position will naturally grow—offering opportunities to build systems, take on more ownership, and potentially evolve into a senior operations or family office management role.

This is a direct hire, hybrid position.

Key ResponsibilitiesFamily Office / Entity Administration

• Maintain documents for multiple LLCs (filings, renewals, registered agent coordination)
• Organize legal, tax, insurance, and compliance documents
• Track deadlines and keep entities in good standing
• Coordinate with attorneys, CPAs, and vendors (administrative support only)
• Maintain digital filing systems and document archives

Executive Assistant Support

• Manage calendars, reminders, and follow-ups
• Organize mail, packages, personal correspondence
• Prepare summaries, notes, checklists, and process light paperwork
• Manage personal and administrative tasks with discretion
• Assist with light project coordination

Household Operations

• Coordinate with household vendors (gardener, landscaping, pool service, maintenance, cleaner, repairs)
• Track and process home-related invoices
• Maintain household service schedules and documentation
• Oversee recurring services and ensure smooth day-to-day operations

Ideal Candidate Profile

The strongest candidates may come from backgrounds such as:

• Executive Assistant supporting founders, executives, or investors
• Operations admin / office manager
• Family office or private household admin experience
• Paralegal / legal assistant / legal operations

You should be:

• Exceptionally detail-oriented and thorough
• Highly organized, structured, and process-driven
• Comfortable juggling a variety of administrative responsibilities
• Discreet and trustworthy with confidential information
• Proactive with excellent follow-through
• Someone who enjoys creating order and systems

Job Type: Full-time

Pay: $100, $140,000.00 per year

Work Location: Hybrid remote in Menlo Park, CA 94025