Finance Assistant Manager

Position Purpose

To provide the Rockefeller Center Finance Manager with effective supplemental support for the administrative tasks of the Center. Areas of focus will be contracting and procurement policy and procedure, Center adherence to the Business Expense and associated policies, as well as grant administration.

Description

This is a term position with 12 month appointments. Anticipate minimum of 2 year need, after which could become permanent with additional President Office funding.

Required Qualifications - Education and Yrs Exp

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Three plus years of office experience in a related field, with a high degree of autonomy.
• In-depth knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications (e.g., MS Office).
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.

Preferred Qualifications

• Grant and contract management skills.
• Familiarity with accounting controls and systems.

Department Contact for Recruitment Inquiries

Shelly Foston

Department Contact Phone Number

Department Contact for Cover Letter and Title

Shelly Foston, Financial Manager

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

This position is a 12-24 month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Key Accountabilities

Description

Contract and Procurement Management

• Manages, plans, and coordinates the contracting process, with a focus on co-curricular and curricular programming, from start to finish.
• Coordinates with the Assistant Director of Public Programs to ensure all administrative needs of public events are met.
• Maintains accurate records for all associated contracts, agreements, PO's and other associated documentation.
• Voluminous knowledge of College contracting policy and procedures.
• Maintains strong relationships with the Procurement team.

Percentage Of Time

50%

Description

Finance Management

• Knowledge and understanding of all applicable College finance policies and procedures.
• Assist the Finance Manager with the daily preparation and submission of receipts, invoices, and other associated documentation.
• Development of internal controls and policies, implements effective systems to ensure compliance.

Percentage Of Time

25%

Description

Grant Management

• Assist the Finance Manager, along with associated faculty and staff with the solicitation and management of applicable Center grant awards.
• Work closely with the ASFC grant administrative team to ensure proper compliance.

Percentage Of Time

10%

Description

Program Development

• Plans, coordinates, and participate in projects and special events related to Center leadership programs.
• Develops and implements project activities based on defined project scope and objectives.
• Collaborate with students via lecture and other learning-based activities.

Percentage Of Time

15%

Description

Finance Management

• Knowledge and understanding of all applicable College finance policies and procedures.
• Assist the Finance Manager with the daily preparation and submission of receipts, invoices, and other associated documentation.
• Development of internal controls and policies, implements effective systems to ensure compliance.

Percentage Of Time

25%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.