Senior Administrative Assistant

Qualifications:

• 8-10+ years working in the administrative field (civil engineering, land surveying are a plus)
• Ability to work in a team environment while maintaining effective working relationships
• Fast paced environment
• Computer skills: Proficiency in Excel, Word and Outlook Exceptional organization, multitasking, attention to detail, time management
• Strong written and verbal communication skills are essential for interacting with all levels of staff, subconsultants and external contacts
• The ability to work independently, anticipate needs and solve problems with a proactive mindset while being a part of an administrative team
• A proven ability to handle sensitive information

Primary duties include but are not limited to (daily/weekly):

Drafting, formatting, reviewing, and finalizing of:

• Fee Proposals
• Additional Work Authorization's
• Comment Response Letters

Security Access for Projects - for both field and office employees:

• Access forms or other forms as needed
• Submission
• Assist in coordination of badge pick-up
• Coordinate with our Subconsultants that require access
• Coordinate with clients and government personnel through-out the access process
• Upholds the confidentiality of employee information

Log Employee Leave Requests

Transmittals

New Project Setup

Agenda content for weekly staff meetings

Tracking spreadsheets for:

• Weekly department meeting
• Security access projects

Act as a point of contact for internal staff, external clients and subs

Schedule and plan meetings/Team building events

·Must be physically capable of handling miscellaneous office needs which can include lite lifting (10lbs +/-)

Monthly duties include but are not limited to:

Notify field crews of vehicle registration renewals and/or emissions, state inspection

Issue and collect Quarterly Vehicle Inspection Forms

As needed duties but not limited to:

New employees (field/office): Set up workspaces, training, introduction to Gordon Staff

Scanning/Copying of surveys

Membership/License renewals

Online land records subscription renewals

Department training set up and food

Receptionist (breaks and back up when needed)

Per Diem requests for travel

Travel arrangements (hotels)

Set up Executive Meetings

Coordinate Department Team Building Events

Conference/Event Sign Ups

Supplies for the Dept.

Cross-trained duties include:

·Print Room

Comment Response Letter (Bluebeam)

Fed Ex/Courier

EOE/Vet/Disabled

Job Type: Full-time

Pay: $ $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Working hours are firm M-F 8:00 am to 5:00 pm. Please acknowledge.

Experience:

• Administrative Assistant : 8 years (Required)

Work Location: In person