Payroll Manager

Job Summary

We are seeking an experienced Payroll Manager to oversee payroll operations for a fast-paced logistics company with approximately 250 employees. The ideal candidate will have at least 5 years of payroll experience, strong expertise with ADP payroll systems, and a deep understanding of payroll compliance for hourly, non-exempt workforces common in logistics and transportation environments.

Key Responsibilities

• Manage end-to-end payroll processing for approximately 250 salaried and hourly employees using ADP (Workforce Now or similar).

• Ensure accurate calculation of regular wages, overtime, shift differentials, bonuses, and retroactive pay.

• Administer payroll for multi-state employees, ensuring compliance with federal, state, and local wage and hour laws.

• Oversee payroll tax filings, garnishments, benefits deductions, and third-party payments.

• Partner closely with Operations, HR, and Finance to ensure accurate timekeeping, employee data, and labor cost reporting.

• Serve as the primary liaison with ADP for system configuration, issue resolution, and process improvements.

• Conduct payroll audits, reconciliations, and variance analysis to ensure accuracy and control.

• Manage one payroll assistant

• Manage year-end payroll processes, including W-2 preparation and distribution.

• Develop and maintain payroll policies, procedures, and internal controls aligned with logistics operations.

• 401k plan management

• Respond to employee payroll inquiries in a timely, confidential, and professional manner.

Qualifications

• Minimum 5 years of payroll experience, preferably in logistics, transportation, manufacturing, or a similar hourly workforce environment.

• Hands-on experience with ADP payroll systems (Workforce Now strongly preferred).

• Strong knowledge of overtime rules, wage and hour compliance, and multi-state payroll regulations.

• Experience working with time and attendance systems integrated with payroll.

• High attention to detail and ability to meet strict payroll deadlines.

• Strong communication and cross-functional collaboration skills.

Preferred Qualifications

• CPP (Certified Payroll Professional) or FPC certification, (desirable)

• ADP certification

• Bachelor of Science in Business or Accounting (not required)

Work Environment

• Fast-paced, operationally driven logistics environment

• High volume, deadline-sensitive payroll cycles

• Requires discretion and strict confidentiality

Salary Range

$76,000 -$110,000 with 20% bonus potential.