Executive Assistant | Boutique Executive Search firmLRA Search • London, England, United Kingdom
This job offer is no longer available
Executive Assistant | Boutique Executive Search firm
LRA Search
- London, England, United Kingdom
- London, England, United Kingdom
About
London (Hybrid | 3 days on-site) Contract:
Full-time
About the Role We are seeking an experienced
Executive Assistant
to support senior partners within a fast‑paced, client‑facing professional services environment. This role sits at the heart of complex search and project activity, requiring exceptional diary management, stakeholder engagement, and the ability to remain calm and proactive under pressure.
The successful candidate will act as a trusted extension of the partners they support, managing competing priorities, liaising with senior clients and candidates, and ensuring seamless delivery across multiple concurrent projects.
Key Responsibilities Executive & Diary Management
Full ownership and management of senior partner diaries, with autonomous control and intuitive time management
Proactively planning ahead and anticipating conflicts
Managing high volumes of meetings, interviews and client engagements
Ensuring holidays, peak periods and business disruptions are carefully planned for
Search & Project Management
Supporting end‑to‑end search processes across multiple live projects
Coordinating internal teams, senior clients and candidates throughout the lifecycle of assignments
Managing high volumes of meetings and interviews, both internal and external
Flagging workload pressures and project risks early, setting and communicating priorities clearly
Clients & Candidates
Acting as a key point of contact for senior‑level clients and their EAs
Building trusted, empathetic relationships with candidates and managing candidate administration (CVs, GDPR documentation, records)
Handling client queries confidently and professionally, often as an alternative contact to consultants or partners
Proactively managing issues and changes in candidate or client engagement
Database, Process & Business Support
Maintaining accurate, timely records across internal databases and shared drives
Tracking activity, data, feedback and updates across searches and business development activity
Supporting partners with business development tracking, meeting scheduling and contact management
Ensuring internal systems are consistently up to date and compliant
Marketing, Events & Firm Contribution
Supporting marketing initiatives, events and thought leadership activity
Coordinating end‑to‑end delivery of events, including venues, guest lists, communications and follow‑ups
Ensuring colleagues are fully prepared with context and materials ahead of events and engagements
Contributing to firm‑wide initiatives, culture and cross‑team collaboration
Skills & Experience Essential
Proven experience supporting senior executives, partners or board‑level stakeholders
Background in a fast‑paced, client‑facing professional services or search environment
Exceptional diary, inbox and meeting coordination skills
Confidence liaising with senior clients, candidates and internal stakeholders
Strong written and verbal communication skills, with excellent attention to detail
Highly organised, calm and process‑driven, with the ability to manage peaks in workload
Comfortable challenging constructively and suggesting improvements to processes
Technical Skills
Proficient in Microsoft Outlook, Word and PowerPoint
Confident using CRM or database systems (e.g. FileFinder or similar)
Comfortable working across virtual platforms such as Zoom and Teams
Personal Attributes
Proactive, accountable and able to work autonomously
Calm, reassuring and detail‑oriented under pressure
Collaborative, non‑hierarchical and team‑oriented
Able to manage multiple projects in parallel without losing accuracy
Professional, discreet and trusted with sensitive information
This role suits someone who enjoys responsibility, pace and variety, and who takes pride in being a central, reliable presence within a high‑performing team. You will be expected to work flexibly across multiple projects while maintaining high standards and strong relationships throughout the firm.
#J-18808-Ljbffr
Languages
- English
Notice for Users
This job was posted by one of our partners. You can view the original job source here.