Labour & Employment Legal Assistant

About the Company

Our client is a leading and well-respected law firm known for its commitment to excellence and client service. This role requires only 2 days in office . With a strong focus on Labour and Employment law, the firm has built a reputation for providing practical, strategic, and high-quality legal services.

Responsibilities

• Provide comprehensive administrative and clerical support to assigned lawyers.
• Schedule appointments, arbitrations, and appearances, and coordinate meetings and conferences.
• Receive, prioritize, and track incoming correspondence and deadlines.
• Manage the flow of work through the lawyers’ offices, including handling routine correspondence and follow-ups.
• Prepare, format, proofread, and review legal documents and correspondence to ensure accuracy and compliance with legal procedures.
• Prepare and file forms with the Ontario Labour Relations Board (OLRB), Grievance Settlement Board (GSB), and Human Rights Tribunal Ontario (HRTO).
• Arrange for service and filing of legal documents.
• Process invoices, expense reports, and prepare file status and work-in-progress reports.
• Maintain filing systems, including a tickler system, and ensure proper file opening, maintenance, and closure procedures.
• Enter dockets and prepare time summaries and reports as needed.
• Make travel arrangements for lawyers.
• Provide support to other lawyers as required.

Requirements

• 3–5 years of legal administrative experience, ideally in Labour and Employment law.
• Strong knowledge of Labour Board procedures and timelines.
• Excellent written and verbal communication skills, with strong attention to grammar and detail.
• Highly organized with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.
• Proven ability to work independently and collaboratively.
• Strong discretion and ability to handle confidential information.
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Pro, and experience with document management and time entry systems (e.g., NetDocuments, Soluno) considered an asset.
• Accurate keyboarding skills (55+ wpm).
• Demonstrated sound judgment, professionalism, and a strong work ethic.
• Ability to work overtime when required.

Compensation

• Competitive salary up to $65,000, commensurate with experience.
• Comprehensive benefits and professional development support.
• A collaborative and collegial work environment with opportunities for growth and advancement.