Legal Assistant

Grillo Law is a prominent Toronto plaintiff personal injury law firm with over 40 years of experience. We have an energetic and collegial work environment that fosters both personal and professional growth.

We are looking for an exceptionally talented and energetic Tort Clerk/Legal Assistant to join us. They must work well in a fast-paced environment and take pride in exceeding expectations. The successful candidate must be self-motivated, conscientious, and dedicated to providing excellent service to our seriously injured clients.

ESSENTIAL DUTIES:

• Handling undertakings, under advisements and refusals of all parties.
• Requesting productions and medical documentations.
• Organizing and maintaining the documents brief both in electronic and paper version.
• Updating records, preparing memorandum of progress on individual matters, and logging telephone calls.
• Drafting documents for review by lawyer responsible for matters.
• Ensuring thorough and timely document production by all parties to actions.
• Reviewing examination for discovery transcripts to compile undertakings and refusals and following up in a timely manner.
• Drafting correspondence to clients, experts, other parties, witnesses, etc. as needed.
• Drafting and preparing correspondence to opposing counsel and legal documents.
• Ensuring that preparations for trials, discoveries and mediations are completed in a timely manner.

SKILLS, EDUCATION AND EXPERIENCE:

• Legal assistant diploma
• Minimum 3+ years of plaintiff personal injury tort experience
• Ability to work with minimal supervision and as part of a team
• Strong technical skills, including proficiency in Microsoft Office. Familiarity with Ghost Practice is an asset.
• Well-developed time management skills and commitment to meeting deadlines.
• Strong verbal and written communication skills.
• Excellent organizational skills and the ability to work well under pressure with a high volume of files (an average of 150 with varying difficulty).
• Ability to manage multiple priorities while maintaining keen attention to detail.
• Excellent interpersonal and client service skills.
• Knowledge of the Rules of Civil Procedure and Torts are a must, including the ability to read and interpret legislation.
• Working knowledge of Accidents Benefits is an asset.
• Maintaining physical files and updating knowledge management systems (Ghost practice, Med chart) as needed.