Project Control Officer

Project Control Officer – Intermediate (Contract)

Location: Thunder Bay, ON

Work Arrangement: Hybrid (up to 3 days onsite, subject to manager discretion)

Contract Duration: Approximately 6 months

Start Date: Late January 2026

End Date: Late July 2026

Number of Openings: 1

About the Opportunity

We are seeking an Intermediate Project Control Officer to support a regional team focused on health system planning, design, and implementation. This role provides administrative, coordination, and project control support to leadership and project managers, helping ensure effective planning, communication, and execution of key initiatives.

The successful candidate will be highly organized, detail-oriented, and comfortable supporting multiple stakeholders in a fast-paced, professional environment.

Key Responsibilities

• Support leadership and project teams in coordinating, planning, communicating, and executing core project deliverables
• Prioritize, research, analyze, and summarize information to keep leadership informed of key issues and activities
• Act as a central point of contact between leadership and internal/external stakeholders
• Manage the flow of communications, ensuring requests are prioritized, coordinated, and delegated appropriately
• Coordinate calendars, meetings, presentations, and preparation of briefing materials
• Prepare reports, summaries, correspondence, and project documentation (some confidential)
• Maintain project documentation repositories, ensuring records are current, accurate, and complete
• Track project progress, action items, risks, and reporting logs
• Support project managers by providing updates, identifying risks, and escalating issues when required
• Attend meetings, working groups, and committees as required
• Assist with travel coordination, outreach planning, and cross-regional coordination activities
• Manage competing priorities and deadlines with a proactive, hands-on approach

Required Qualifications (Must Have)

• 3+ years of executive or senior administrative experience
• 5+ years of experience supporting multiple individuals in a professional environment
• 5+ years of experience scheduling meetings and managing calendars
• 5+ years of experience demonstrating strong organizational, time management, and attention-to-detail skills
• Proven ability to work effectively with diverse internal and external stakeholders while delivering excellent customer service
• Strong verbal and written communication skills
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and MS Teams document repositories

Nice to Have

• Experience working in the public sector or broader public service environment
• Experience supporting healthcare, health system, or health-related organizations
• Experience working in large, complex, or multi-stakeholder organizations

Desired Experience & Skills

• College or university degree, or equivalent combination of education and experience
• 5–10 years of experience supporting senior leadership or executive-level initiatives
• Demonstrated ability to prioritize and manage competing demands in a high-pressure environment
• Experience in internal and external communications and partnership coordination
• Experience maintaining project budgets, progress reports, risk logs, and action item trackers
• Experience developing and maintaining project status reports
• Strong accountability, professionalism, and follow-through

Evaluation Criteria

Candidates will be assessed across the following areas:

• Communication skills (verbal, written, listening, conflict resolution, stress tolerance)
• Time management and multitasking abilities
• Accuracy and effectiveness in creating and maintaining project documentation and reports
• Proficiency with Microsoft Office and collaboration tools
• Experience working with multiple internal and external stakeholders
• Calendar management, meeting coordination, and preparation of leadership materials
• Healthcare or health system exposure

Additional Information

• This role is based in Thunder Bay, Ontario
• Hybrid work arrangement with some on-site presence required
• Contract position with a defined term and possibility of evolving responsibilities based on project needs