Event Coordinator

Event Coordinator (1-Year Contract)

Canadian Salsa Dance Corporation – Montreal, QC | Bilingual (French/English) Required

The Canadian Salsa Dance Corporation (CSDC) is seeking a proactive, detail-oriented, and professional Event Coordinator to lead the planning and execution of our cultural festivals, conferences, and community initiatives. This role requires a highly organized individual with strong project management, people skills, and the ability to uphold the highest standards of professionalism.

Position Type: 1-Year Contract (with potential for renewal)

Location: Montreal, QC (on-site work required)

Languages: Fluency in French and English (spoken and written) is mandatory

Schedule: Must be flexible, including availability for evenings and weekends during event periods

Key Responsibilities:

• Plan and execute all logistical aspects of events: timelines, production schedules, and vendor coordination
• Prepare and manage event budgets with accuracy and fiscal responsibility
• Coordinate booking of talent: performers, DJs, speakers, and hospitality partners
• Conduct site visits and lead venue planning, including layouts and technical setups
• Manage invitations, guest lists, RSVP tracking, and on-site registration processes
• Design and oversee the production of event communications, promo materials, and signage
• Lead public relations and marketing efforts to promote events and community engagement
• Secure sponsorships and partnerships to support fundraising goals
• Negotiate contracts and secure event spaces and service providers
• Hire, onboard, and supervise temporary staff and volunteers for event support
• Ensure professional conduct and adherence to workplace standards across event operations
• Coordinate basic HR-related duties tied to event staffing (shifts, responsibilities, and conduct)
• Maintain inventory and oversee the transport and storage of event assets
• Conduct post-event reporting, evaluation, and stakeholder debriefs

Qualifications:

• 3–5 years of experience in event coordination, festival production, or cultural programming
• Experience overseeing teams and managing HR-related tasks in a project-based environment
• Proven ability to work under pressure, solve problems, and maintain professionalism
• Excellent interpersonal, negotiation, and written communication skills
• Proficiency in digital tools such as Google Workspace, Excel, Canva, or project management platforms
• Comfortable managing relationships with artists, media, vendors, sponsors, and staff
• Committed to excellence, team collaboration, and cultural sensitivity
• Fluency in both French and English is required

About the Canadian Salsa Dance Corporation:

CSDC is a nonprofit organization dedicated to preserving and promoting Latin dance and music. We produce some of Canada’s most celebrated Latin cultural festivals and educational events, connecting communities through the power of rhythm, movement, and shared experience.

To Apply:

If you're a highly organized professional with a passion for cultural events and a strong sense of accountability, we encourage you to apply and be part of a creative, mission-driven organization.