Junior Subcontract Administrator

Company Description

Webuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.

At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.

About the Job

We are hiring a Junior Subcontract Administrator to step into a new role for our Contracts team on the Ontario Line Project (RSSOM) This position reports to the Subcontracts Manager.

What You Will Be Doing?

• Draft, proofread, and issue contractual letters, notices, and formal correspondence to the Subcontractors.
• Assist in drafting, reviewing, and negotiating subcontract terms and conditions, ensuring alignment with overarching contracts.
• Assist in contractual and legal research on relevant topics, particularly related to the Construction Act of Ontario.
• Contribute to the review of flow-down of obligations, liabilities, risks and performance milestones from the overarching agreements to the Subcontractors
• Assist in ensuring the Subcontractor’s compliance with contractual obligations during performance of the scope of work by Subcontractors
• Liaise with multiple cross-functional team members for topics related to claims, changes and disputes.
• Maintain detailed records for claims, changes and dispute management.
• Update and maintenance of the correspondence log with the subcontractors.
• Participate in the Subcontract kick off meetings and other review meetings.
• Conduct specific meetings with the subcontractors to resolve key contractual issues and prepare minutes of meetings with agreed action items.
• Maintain excellent relationships with internal stakeholders and the Subcontractors
• Expedite Change Management process by liaising with multiple cross function team members to ensure timely preparation of Change Orders and Change Directives.
• Ensure appropriate and accurate contractual correspondence with subcontractors, including preparation of minutes of meeting on Contractual matters, disputes and performance issues.
• Assist in identification and tracking of all contractual deliverables including bonds, reports and insurance certificates and insurance claims etc.
• Coordinate with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other key matters.
• Identifiy and implement of record keeping validating potential Changes
• Assist in maintenance of change management/issue logs and provision of summary reports
• Maintain excellent relationships with internal stakeholders and the subcontractors.

Other responsibilities include but are not limited to:

• Participate in the Subcontract kick off meetings and other review meetings.
• Ability to understand and interface on complex issues with Construction team members at project site and in office, as required.
• Resolve submitted and potential change orders
• Schedule monitoring of key milestones
• Expedite Subcontract Agreement closeout process

Compensation

Successful candidates chosen for this position can expect to earn between $75,000.00 CAD - $80,000 CAD. The exact salary you will earn within this range is dependent on the specific project to which you are assigned.

What We Are Looking For?

• Bachelor’s degree in engineering, Quantity Surveying required (Engineering degree preferred)
• 3-5 years of experience in Subcontract administration of infrastructure projects
• Elementary Knowledge and understanding of the legal & Contractual Provisions in subcontract agreements
• Attention to detail and ability to notice errors
• Experience and knowledge of change management principles and methodologies
• Flexible and adaptable; able to work in ambiguous situations
• Familiarity with project management approaches, tools and phases of the project lifecycle
• Excellent oral and written English skills is mandatory
• Excellent computer skills, including Word, Excel, Power Point, Outlook
• Ability to work collaboratively in a fast-paced, multidisciplinary Joint Venture environment.
• Commitment to ethical business conduct and trusted with sensitive information

Why Choose Webuild?

• Competitive compensation & retirement savings – We offer a strong compensation package with an RRSP matching program (currently up to 4% for permanent employees).
• Iconic projects – Be part of major linear infrastructure projects that shape Canada’s future.
• Day-one coverage – Comprehensive group benefits start on your first day (for permanent roles working 20+ hours per week).
• Wellbeing support – Access to our Employee and Family Assistance Program whenever you need it.
• Work-life balance – We actively encourage a healthy balance between work and personal life.
• Time to recharge – Vacation entitlement: 3–5 weeks annually, based on experience and in accordance with company policy and applicable employment standards.
• Grow with us – Tailored training and development opportunities to advance your career.
• Extra perks – Enjoy discounts like 20% off at GoodLife Fitness (currently available to Ontario employees through our group benefits provider, subject to change).

Join the Webuild Life

At Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.