Office Coordinator

Are you a resourceful self-starter with a passion for keeping things running smoothly and making a great impression? If you thrive on organization, enjoy managing document control processes, and want to elevate your career in a collaborative workplace, we want to hear from you!

Role Summary:

The Office Coordinator is responsible for maintaining consistency across documentation, supporting marketing initiatives, and providing a professional front-office presence. This role streamlines internal processes, supports branding efforts, and ensures a positive impression for clients and visitors.

Key Responsibilities:

Front Office & First Impression

• Serve as the professional and welcoming face of the organization.

• Support senior teams and handle a steady stream of internal requests efficiently.

• Ensure a positive experience for clients, visitors, and staff.

• Ensure office supply requirements are on hand and managed.

Consistency & Documentation

• Oversee version control, templating, and formatting of internal documents.

• Maintain and organize reusable content in SharePoint.

• Clean up and standardize SOPs, job descriptions, onboarding packages, and internal communication

tools.

Marketing & Website Support

• Coordinate cross-functional teams to align deliverables with new initiatives/campaign goals.

• Manage digital assets and support branding and website initiatives.

• Assist with marketing projects to reduce reliance on external resources.

SharePoint & Organizational Systems

• Build and maintain libraries with templates and proposals.

• Organize and migrate content from individual drives to centralized systems.

• Implement consistent workflows for document management.

Event Coordination & Overflow Support

• Plan and execute internal events, industry gatherings, and supplier nights.

• Manage logistics for small and large events with minimal supervision.

• Provide overflow support to various teams as needed.

Qualifications

• Post-secondary education in Business Administration, Marketing, Communications, or a related field.

• Minimum 3 years of experience in office administration, marketing coordination, or a similar role.

• Experience with SharePoint and document management systems.

• Background in marketing coordination and digital asset management.

• Strong organizational and multitasking skills.

• Professional demeanor and excellent communication abilities.

• Experience supporting senior leadership and cross-functional teams.

• Event planning experience is an asset.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with digital asset management and website content updates

• Exceptional attention to detail and consistency in documentation.

• Proven ability to manage multiple projects and deadlines simultaneously.

• Ability to work independently and take initiative.

• Adaptability to changing priorities and a fast-paced environment.

• Previous experience in branding or marketing campaigns is an asset.