Coordinator/Lead, Office of the CEO & Governance Affairs

*This is a hybrid position requiring on-site presence 4 days per week.*

Company Overview

This respected community-based, non-profit organization is dedicated to advancing health equity across Toronto. It delivers high-quality, integrated primary health care through an interdisciplinary team that includes primary care providers, mental health clinicians, health promoters, and community support professionals.

Key Relationships

Reports To: Chief Executive Officer

Position Description

The Coordinator/Lead, Office of the CEO & Governance Affairs, provides leadership to governance operations and executive coordination functions. This role ensures the effective functioning of the CEO’s office, strengthens board governance and compliance processes, and enables strategic alignment across the organization.

Key Accountabilities

Governance Leadership

• Lead coordination and administration of board and committee meetings
• Oversee agenda development, briefing materials, minutes, and follow-up tracking
• Maintain governance records, policies, charters, and compliance documentation
• Support board recruitment, onboarding, and annual governance processes
• Ensure adherence to best practices in non-profit governance

Executive Operations & Advisory Support

• Manage the workflow, priorities, and communications of the CEO’s office
• Prepare executive briefings, backgrounders, and strategic documents
• Support CEO engagement with external partners, funders, and stakeholders
• Ensure alignment of organizational activities with CEO direction

Cross-Departmental Coordination

• Track organizational priorities, ensuring follow-up and timely execution
• Serve as a liaison between the CEO and internal departments
• Support integration of major initiatives, reporting cycles, and organizational planning

Communication & Documentation

• Draft executive-level correspondence and communications on behalf of the CEO
• Ensure consistent, high-quality documentation standards across governance processes
• Maintain confidential files, sensitive records, and risk-related documentation

Leadership & Decision Support

• Provide guidance on governance trends, risks, and compliance issues
• Recommend improvements to governance processes and structures
• Represent the CEO’s office in internal meetings when delegated

Qualifications

• Bachelor's degree in health administration, public administration, business, or equivalent
• Additional governance training (e.g., GPC designation) considered an asset
• 5–7 years in governance, executive operations, or senior administrative leadership
• Experience supporting or managing boards/committees in non-profit or public sector
• Proven ability to work with senior leaders and sensitive information
• Strong governance and compliance knowledge
• Exceptional writing, communication, and analytical skills
• Advanced organizational and project management abilities
• Ability to work with high levels of discretion and sound judgment
• Strong relationship-building and coordination skills