Accounting Administrator

• Full-cycle A/R including managing A/R inbox, issuing invoices/statements, posting payments, and reconciling A/R accounts.
• Maintain customer records and resolve account discrepancies.
• Support the preparation of journal entries and monthly financial reports.
• Process PO and non-PO vendor invoices with proper coding and approvals.
• Reconcile vendor statements and assist in credit card expense tracking.
• Prepare and distribute payments, file documents, and maintain A/P records.
• Review and verify employee expense reports.
• Coordinate payroll processing with external payroll provider.
• Maintain accurate employee records and assist in resolving pay-related issues.
• Support onboarding for new hires and ensure payroll data integrity.
• Support bank reconciliations and general bookkeeping.
• Assist with month-end and year-end processes.
• Handle reception duties and general office administration as needed.
• Collaborate with the HR and accounting team to ensure smooth daily operations.

• Diploma or certificate in Accounting or related field preferred.
• Minimum 2-3 years of experience in accounting or administrative roles.
• Proficiency in QuickBooks and Microsoft Excel.
• Familiarity with ERP systems and 4Castplus considered an asset.
• Excellent attention to detail, problem-solving abilities, and organizational skills.
• Strong communication skills and the ability to work both independently and within a team.
• High level of integrity and discretion when handling sensitive information.

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.