Office Coordinator/Receptionist

Job Category: Office Coordinator Full-Time TEMP Contract Feb 2026- Sept 2027

Reports To: Executive Director

Wage: $26.74

Job Summary

As Office Coordinator and a representative of Alternatives Community Program Services, you will embrace the agency's Vision, Mission Statements, and Values. As Office Coordinator, you are expected to work both independently and as a part of the greater team, at times being expected to mentor and support other members of the team. As Office Coordinator, you are expected to present yourself in a professional/welcoming manner while interacting with guests and staff.

Responsibilities and Duties

· Maintain a working knowledge of all agency policies and procedures

· Work within the team requirements competently and respectfully; completing documentation accurately and on time, participating in team meetings, discussions, and celebrations.

· Coordinate all aspects of front office duties, including but not limited to;

· Supervision and coordination of reception duties, meeting-greeting, directing visitors, etc.

· Communication systems such as phone extensions and emails

· Supplies and services such as office (Brants) and maintenance supplies (Swish), building services such as Shredit, Cintas Mats, Brighton Springs, and snowplowing

· Assist the Executive Director as requested to meet deadlines, ensure correspondence is accurate, and follow up that needs are met

· Support Finance Department, Directors, Program Leads, and Front-line staff with distributions, mailing, copying, filing, printing etc. as may be requested

· Support client file development, opening files, closing files and storage-archives

· Maintain accurate agency and client email distribution lists

· Attend Board, Leadership, Team and Committee meetings; Book and prepare space for meetings; Record minutes accurately and distribute in a timely manner

· Other duties as assigned and support staff when needed

Qualifications

· Graduate of a Business Administration or Office Administration or related program from a recognized college or university and/or a combination of education and experience.

· Demonstrated proficiency using MS Office Suite including Word, Excel, and Access as well as Office 360 and other applications

· Demonstrated ability to meet tight deadlines, with accurate and on time completion of deliverables

· Demonstrated ability working with people who live with developmental disabilities and other exceptionalities

· Proven record of strong and adaptive interpersonal skills working with clients, co-workers, volunteers, Board members, other service providers, professionals and members of the community

Certificates Required

· Clear Police Vulnerable Sector screening

Experience

• 2 years' experience working in an office administration role, preferably in the DS sector
• Proof of COVID-19 vaccination required.

To apply, submit a resume and reference letter to by Dec 12th, 2025, at 12:00 pm.

Job Types: Full-time, Fixed term contract
Contract length: 12-18 months

Pay: $26.74 per hour

Expected hours: 37.5 per week

Work Location: In person