Project Coordinator – Planning and Redevelopment, FT (1225-0140)

Company Bio
North York General is one of Canada's leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career

Position Summary
Project Coordinator, Planning, Redevelopment & Support
North York General (NYG) is embarking on the largest redevelopment and expansion in its history. With a new Long-term Care Development and a New Patient Care Tower – the first healthcare Alliance project in Ontario – and many other strategic redevelopment priorities, NYG is transforming healthcare delivery for our patients, families and community. Your goal in this position is to actively engage in the implementation of planning and redevelopment projects, which vary from small renovation projects to large scale redevelopments. You will support this process and coordinate and oversee multiple projects in a timely and effective manner through all phases of a project, including feasibility, planning, design, implementation to completion, ensuring all stakeholders involved are well informed throughout the process. You have strong organizational, time-management and negotiation skills. You also have excellent verbal and written communication skills. You have the ability to multi-task, deal with change and to coordinate resources. You have attention to detail. This position supports the Hospital's academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

• Coordinate meetings with key stakeholders
• Take a leadership role reviewing and discussing potential renovation space, as required
• Provide direction, advice and guidance on renovations, listen and take minutes at meetings, asking questions to fully understand the need and to capture the smallest of details. Draw space plans in detail and list requirements.
• Review renovation plans with departments until the design is right and approvals are given
• Discuss potential renovations with all stakeholders
• Determine who's suitable and most economical for the job (staff, contractors, or a combination of both)
• Fill out renovation budget estimate forms' showing total costs and work breakdowns by trades, which are then forwarded to the project lead
• Coordinate multiple Projects through different phases, including planning, design, procurement, construction, and occupancy planning
• Coordinate communication with external and internal project stakeholders, including but not limited to: consultants, contractors, clinical user groups, IPAC, support services, security
• Inform department heads and IPAC when renovations receive approval; re-confirm the plan and design of the space, and infection control parameters
• Prepare work schedules outlining steps and processes to get the renovations started and completed
• Coordinate timelines with contractors and internal staff in consultation with the Manager, Redevelopment
• Coordinate process for RFPs, which includes writing and reviewing submissions, documentation and award contracts with authorities having jurisdiction in consultation with the project lead
• Discuss implementation plans with department heads, establish project completion dates, and provide updates throughout the project
• Review renovations daily to ensure work is progressing according to schedule and areas are safe and clean. Coordinate the final cleaning of space with Environmental Services and inform them of impending moves
• Order new signage and/or make adjustments to existing
• Upon completion, review space, note deficiencies, and have them resolved quickly
• Maintain reports and databases related to project activity and reporting
• Perform inspections throughout both sites assessing service work and potential renovation areas. Conduct quality assurance audits and write department policies and procedures
• Prepare and manage purchase requisitions, invoices and signoffs for required project documents
• Contact person for new signage requests and revisions to existing (way finding, department, and office)
• Other duties as assigned

Qualifications

• Degree or diploma in architecture, engineering, engineering technology, or construction management
• Project Management Professional designation or equivalent experience is an asset
• Experience in healthcare construction, infection prevention and control during construction, and occupational health & safety
• Bilingualism in French/English an asset

What We Offer
Working at NYGH
means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals.
This is a Full Time Regular position with 8-hour day shifts, in Planning and Development.
We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting

How To Apply
Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

Closing Statement
At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.