Legal Assistant/Office Manager

Volunteer & Part-Time Legal Assistant / Office Manager

Location: Hybrid / Remote (Ontario-based preferred)
Practice Areas: Family Law, Criminal Defence, Immigration Law, Civil Litigation, and Related Matters
Position Type: Volunteer and Part-Time (with potential for growth)

Overview

We are a growing law practice seeking a highly organized, detail-oriented Legal Assistant / Office Manager to support counsel across multiple practice areas. This role is ideal for a motivated individual seeking hands-on legal experience, professional mentorship, and exposure to litigation, client management, and law-office operations.

The successful candidate will play a central role in ensuring the smooth and efficient functioning of the office while supporting lawyers with legal research, drafting, document management, and client communications.

Job Description:

Administrative & Office Management

• Manage calendars, appointments, deadlines, and court dates
• Coordinate meetings, virtual appearances, and internal schedules
• Oversee general office operations, filing systems, and supply management
• Maintain confidentiality and professionalism at all times

Legal Support & Case Management

• Assist with legal research across practice areas including family law, criminal defence, immigration, civil litigation, landlord-tenant matters, and related areas
• Prepare, format, and proofread legal documents such as pleadings, affidavits, briefs, correspondence, and contracts
• Support case file organization and maintenance using electronic and physical filing systems
• Assist with document review, transcription, data entry, and exhibit preparation

Legal Research & Drafting

• Conduct research using Westlaw, LexisNexis, or similar legal databases
• Prepare research summaries, chronologies, and draft memoranda for counsel
• Assist with drafting correspondence and court-ready documents under supervision

Client & External Communications

• Handle client communications by phone and email with professionalism and discretion
• Coordinate with courts, opposing counsel, agencies, and third parties as required
• Assist with intake, scheduling, and follow-ups

Qualifications & Skills

• Prior experience in a law office, legal clinic, or legal support role (preferred but not mandatory for volunteer applicants)
• Familiarity with legal administrative procedures and court documentation
• Strong organizational skills with the ability to manage competing deadlines
• Excellent written and verbal communication skills
• Proficiency with or willingness to learn:
• Legal research platforms (Westlaw, LexisNexis)
• Practice management systems such as PCLaw, Clio, etc.
• Document management systems (e.g., iManage or equivalents)
• Strong attention to detail in drafting, proofreading, and document review
• Ability to work independently while collaborating effectively with counsel
• Professional judgment, discretion, and reliability

Ideal Candidates Include

• Law clerks, paralegals, or legal assistants seeking part-time work
• Law students, NCA candidates, or internationally trained lawyers seeking Canadian legal experience
• Recent graduates seeking mentorship and practical exposure
• Volunteers interested in gaining courtroom-adjacent and client-facing experience

What We Offer

• Meaningful hands-on legal experience across multiple practice areas
• Mentorship and professional development opportunities
• Flexible scheduling (particularly for volunteers and students)
• Exposure to litigation, client advocacy, and court processes
• Opportunity for long-term engagement or role expansion based on performance

How to Apply

Interested candidates are invited to submit:

• A brief cover letter outlining interest and availability
• A résumé (CV)
• Any relevant legal education or experience

Applications may be sent to:

Job Types: Part-time, Permanent, Internship / Co-op

Pay: $34,557.34-$62,955.30 per year

Work Location: In person