Office Administrator

Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a key role in managing daily office operations, supporting team members, and ensuring smooth administrative workflows.

Duties

• Oversee front desk operations, including greeting visitors and managing multi-line phone systems with professional phone etiquette, and email inbox
• Handle clerical tasks such as filing, data entry, and maintaining organized patient records
• Manage and maintain schedules of multiple practitioners
• Direct bill to insurance companies, and collect cash and card payments
• Assist in marketing projects
• Ensure compliance with company policies and maintain a professional work environment

Skills

• Medical terminology is an asset but not required
• Excellent communication skills with professional phone etiquette
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Office experience including clerical, administrative, and front desk responsibilities
• Ability to manage multi-line phone systems efficiently
• Excellent problem solving skills and ability to work independentlay
• Exceptional organizational skills to handle filing systems and maintain accurate records

We are hiring for a fixed schedule, please apply only if the hours below work for you

Afternoon/Closing Shift: with some opportunity for additional hours

Tuesday 1:00pm - close

Wednesday 1:00pm - close

Thursday 1:00pm - close

Friday 12:00pm - close

Saturdays (when needed and summers) 9:00am - 3:00pm

This role is integral to maintaining an efficient office environment while supporting the overall success of our organization. We seek a dedicated professional who demonstrates excellent communication, leadership, and organizational abilities.

Job Types: Part-time, Permanent

Pay: From $18.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Casual dress
• Company events
• On-site gym
• On-site parking

Application question(s):

• Are you able to work the following schedule?

Tuesday 1:00pm - 6:00pm
Wednesday 1:00pm - 7:00pm
Thursday 1:00pm - 6:00pm
Friday 12:00pm - 4:30pm
Saturday (summers and occasionally during the year) 9:00am-3:00pm

Work Location: In person