Bookkeeper/Administrative Assistant

Bookkeeper & Administrative Coordinator (Full-Time, On-Site)

Location: Heathcote, Ontario
Company: Serendipity Soy Candles / Serendipity Home
Salary: Starting at $60,000 per year, based on experience
Type: Full-Time, In-Person Only

About Us

Serendipity Soy Candles is a fast-growing Canadian candle and lifestyle brand with over 20 years of candle-making excellence. We're expanding our team at our Heathcote location and are looking for a dedicated, experienced Bookkeeper & Administrative Coordinator to support our operations, finance, payroll, HR paperwork, and administration.

If you're organized, accurate, proactive, and thrive in a small-business environment where no two days look the same, we'd love to meet you.

Role Overview

The Bookkeeper & Administrative Coordinator is responsible for full-cycle bookkeeping, payroll, government remittances, and administrative support for daily business operations. This role is 100% in person at our Heathcote facility and works closely with our owner and management team.

Key Responsibilities: Bookkeeping & Accounting

• Full-cycle bookkeeping in QuickBooks Online (QBO)
• Daily entry of sales, deposits, supplier invoices, and expenses
• Bank, credit card, and loan reconciliations
• Manage A/P and A/R
• Maintain clean records for monthly reporting
• Assist external accountant with year-end preparation

Payroll & Government Filings

• Process bi-weekly payroll for hourly and salaried employees
• Track vacation, sick days, and time-off balances
• Prepare and submit payroll remittances
• File HST returns, T4s, and year-end payroll summaries
• Manage WSIB and other required filings

Administrative & HR Support

• Assist with onboarding documentation
• Maintain organized employee files
• Support benefits administration
• Manage forms, filing, and general office workflows
• Provide administrative support to owner and operations team

Process & Systems Support

• Help implement improved processes for organization and accuracy
• Assist with maintaining financial and HR procedures
• Communicate upcoming deadlines and cash-flow considerations

Qualifications

• Minimum 5 years bookkeeping experience
• Advanced proficiency in QuickBooks Online
• Experience with:
• Full-cycle bookkeeping
• Payroll processing
• CRA remittances & HST filings
• Year-end preparation for external accountants
• Strong working knowledge of Excel/Google Sheets
• Excellent organizational and communication skills
• Ability to handle confidential information with professionalism
• Strong accuracy and attention to detail

What We Offer

• Starting salary $60,000+, depending on experience
• Full-time, stable role within a growing company
• Beautiful workplace setting at our Heathcote facility
• A supportive, collaborative team environment
• Growth potential as our business continues expanding
• Employee discounts and team perks

How to Apply

Please submit your resume and a brief cover letter outlining your bookkeeping experience and familiarity with QuickBooks Online.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking

Application question(s):

• How many years of professional bookkeeping experience do you have?
• How many years of experience do you have working with QuickBooks Online (QBO)?
• Have you processed full-cycle payroll in Canada, including source deductions and CRA remittances?
• Have you prepared and filed HST returns for a Canadian business?
• Have you completed or supported year-end preparation for an accountant (T4s, reconciliations, schedules)?
• Briefly describe your experience with QuickBooks Online and the types of bookkeeping tasks you've handled.
• What makes you a great fit for a bookkeeping/admin role in a fast-growing small business environment?

Work Location: In person