Administrative Assistant, Partner Support

Who we are
You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant you will provide direct administrative support in our Assurance practice to Partners, Managers and clients. The Assurance team will rely on you to help ensure the operational excellence Doane Grant Thornton strives to provide its clients and employees. You will be an integral part of the practice and a front-line contact for clients and a liaison for colleagues connecting with their clients.

As an Administrative Assistant you will have the opportunity to:

Dynamic Practice Management
· Assist assurance practitioners in efficiently managing their growing practices.
· Contribute to fostering a positive team culture by identifying opportunities to enhance work methods and build positive work relationships.
· Proactively identify and address challenges or issues before they escalate.
· Follow up on action items and tasks to ensure completion.

Document Management
· Efficiently manage electronic and paper-based client files, handling tasks such as filing, faxing, scanning, and photocopying.
· Handle the sending and receiving of e-documents through various secure file transfer platforms.
· Handle sensitive information with the utmost confidentiality and discretion.

Communication and Liaison
· Facilitate direct liaising with current and potential clients, CRA, other governmental agencies, and other third parties as required.
· Proofread and edit reports and correspondence on behalf of Partners and Managers.

Meeting and Calendar Coordination
· Arrange, participate in, and take notes at meetings and conference calls.
· Prepare meeting materials, agendas, and presentations.
· Coordinate external/internal staff meetings, room bookings, meal/catering, technical equipment, and reports/documentation.
· Coordinate and manage calendars, including scheduling meetings, appointments, and travel arrangements

Administrative Support
· Actively contribute to the wider Administrative Team, providing input towards proactive administrative advancements for the firm.
· Cross-training with the admin team and supporting on client deliverables when needed
· Manage executives' expense reports and reimbursements.

Doane Grant Thornton
If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens

Want to learn more about who we are and how we live our purple every day? Read our colleagues' stories at
Think you've got what it takes to be a Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick:
· 3-5 years of administrative experience in a busy professional services environment; working with multiple projects and meeting (at times competing) tight deadlines.
· Diploma or certificate in administrative assistant program considered an asset
· High degree of attention to detail and producing high quality work
· Demonstrated track record of working independently and collaboratively across various teams
· Strong initiative and eagerness to learn, with a continuous improvement mindset, and openness to feedback
· Embrace business etiquette with a customer-centric mindset
· Ability to balance multiple priorities, deadlines, and requests of multiple colleagues
· Strong organizational and office administration skills
· Solid business acumen, pragmatism, and problem-solving skills
· Excellent verbal and written communication skills; strong proofing and formatting skills
· Significant knowledge and experience working with MS Word, Excel and PowerPoint
· Experience with CRM tool would be an asset
· Must be willing to work overtime periodically (typically March – June)

At Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

Our special culture shines through when we have the opportunity to connect in person. That's why we're working in a model where teams are required to be together in the office 4 days per week.
Are you ready to Discover Your Purple?