About
Reports to: President
Status: Full-time, Permanent
Location: Edmonton, AB (On-site)
Salary: $70k - $75k
We are seeking an Office Manager to ensure the smooth and efficient operation of a consulting firm's corporate and administrative offices. You will play a key leadership role within the senior management team, overseeing administration, accounting, finance, human resources, and quality systems to ensure the company runs effectively and efficiently.
What You Will Be Doing:
Leadership and Supervision
- Oversee and coordinate daily office operations across administration, accounting, and HR.
- Supervise administrative and financial staff, ensuring deadlines and accuracy standards are met.
- Lead hiring, training, and performance evaluations for office and administrative staff.
- Ensure company policies, procedures, and documentation control systems are current and consistently applied.
- Promote effective communication, collaboration, and accountability across departments.
- Manage all administrative functions to ensure smooth office operations.
- Oversee accounts receivable, accounts payable, payroll, and monthly financial reporting.
- Maintain financial controls, ensuring accurate and timely financial statements.
- Coordinate with external accountants and consultants for audits, fiscal year-end, and reporting.
- Approve timesheets, vacation scheduling, and staff expenses.
- Manage vendor relationships, service contracts, and office equipment maintenance.
- Handle banking communications and corporate credit card management.
- Prepare budgets, assist with forecasting, and track department expenditures.
- Serve as the primary HR representative, supporting recruitment, onboarding, and offboarding processes.
- Maintain accurate and confidential employee records and personnel files.
- Manage employee benefits, GRSP updates, and related administrative changes.
- Coordinate staff training, development, and performance reviews.
- Administer payroll processing, ensuring timeliness and compliance with legislation.
- Provide administrative support to the President and senior management team.
- Prepare and distribute financial and operational reports for leadership and shareholders.
- Plan and coordinate executive meetings, conferences, and board sessions.
- Manage contracts, project documentation, and recordkeeping systems.
- Ensure all financial reporting and corporate filings are completed on schedule.
- Maintain and improve administrative and accounting systems, tools, and technology.
- Implement process improvements to enhance efficiency and accuracy.
- Ensure data integrity and secure record storage across all systems.
- Minimum 10 years of progressive experience in office administration and accounting.
- Previous management or supervisory experience required.
- Diploma or certificate in Office or Business Administration an asset.
- Strong understanding of GAAP accounting principles and financial reporting.
- A proven leader with strong organizational and people management skills.
- Detail-oriented, reliable, and accountable.
- Able to manage multiple priorities in a fast-paced, dynamic environment.
- A problem solver who takes initiative and drives results.
- Professional, composed, and an excellent communicator.
- Skilled at balancing hands-on operational duties with strategic oversight.
The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.
Languages
- English
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