Site Administrator

ClearWater is a leading service provider in Canada's energy and industrial markets. We offer full asset life cycle support, including construction, maintenance, fabrication, and environmental services. Committed to safety and quality, we foster a workplace culture that values innovation and sustainability. With a strong local presence and top-tier talent, we deliver high-quality services as we help our customers bring their resources to our world.

As a Site Administrator, you will support the appropriate ClearWater's Manager and/or Site Superintendent as required. This position may be working in partnership with client site clerk to ensure project completion in a timely and accurate manner.

What would you be doing?

• Perform various administrative tasks including data entry, cost tracking, managing hire/termination forms, and general office duties such as scheduling meetings and ordering supplies.
• Support safety systems, report infractions and near misses, follow emergency response procedures, and comply with all safety and environmental directives.
• Promote teamwork, maintain high work standards, and ensure queries are directed to the appropriate representative. Conduct orientations and inspections to uphold company standards.
• Handle daily time tickets, cost coding, purchase orders, meeting minutes, and hire packages. Forward required documents to relevant stakeholders within deadlines.
• Facilitate communication between staff, management, and external contacts. Ensure manpower requests and recruitment information are accurately coordinated and delivered.
• Assist project controllers, resolve account discrepancies, distribute pay advice, and perform additional tasks as needed to support site operations.
• Maintain document control by organizing, updating, and distributing project documents, ensuring version accuracy and proper filing according to company standards.

Perks of the job

• Comprehensive company benefits.
• Opportunities for professional growth.
• Competitive compensation

• High School Diploma.
• 3-5 years in a similar role within an industrial site setting.
• Skilled in MS Office suite and general computer applications with strong analytical and problem-solving capabilities.
• Excellent communication skills, capable of liaising at all organizational levels and fostering teamwork.
• Highly detail-oriented with strong multi-tasking abilities, effective prioritization, and the ability to perform under pressure.
• Cooperative attitude, working effectively with colleagues, clients, and customers.

This position has been identified as a safety-sensitive position and will require completion of drug and alcohol testing.

Our Commitment to Our People

When you join ClearWater, we make these promises:

• Your work will matter. The projects you'll help build will serve communities for generations.
• Your growth is our priority. We'll invest in your development and create paths for advancement.
• Your voice will be heard. Your experience and ideas will shape how we tackle challenges.
• Your team will support you. You'll work with people who want to see you succeed.
• Your ambition will be rewarded. As you grow, ClearWater grows – and we recognize those who help us build better.

Transform yourself. Strengthen each other. Make a better world.

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