Fleet Management Administrator

Fleet Management Administrator

We're expanding our operations team and need a detail driven, adaptable professional who can manage fast-moving fleet operations with confidence. If you communicate clearly, stay steady when things get busy, and enjoy solving problems, you'll fit right in.

What You'll Do
Fleet and Driver Coordination

• Upload driver reports into SiteDocs
• Schedule equipment and vehicle inspections and confirm completion
• Monitor GPS activity and support payroll with verification
• Coordinate with the shop and schedule trucks through ConnectTeam
• Manage driver scheduling in ConnectTeam
• Assist with ICBC fleet insurance renewals
• Support Metro Vancouver Diesel Emissions requirements
• Keep NSC abstracts current and compliant
• Assist with onboarding and driver document control
• Support yard fuel pump processes
• Ensure all inspections are completed on time
• Schedule dump trucks for project work
• Provide dispatch support when required

Administration, Reporting, and Office Support

• Assist with running equipment cost reports
• Maintain communication between the shop, office, field, and management
• Provide general administrative support
• Manage front desk operations and greet visitors professionally
• Handle multi-line phone systems and route calls efficiently
• Track office supplies, order materials, and maintain office equipment
• ICBC Claims assistance & support to Operations team

Skills and Experience

• Proficient with Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Clear, confident communication skills, including proper phone etiquette and bilingual ability when applicable
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Quick to learn new systems such as SiteDocs, Sage, ConnectTeam, and GPS platforms
• Experience with clerical tasks such as proofreading, data entry, filing, and document control
• Calm under pressure, adaptable, and solutions focused

Pay and Growth

We reward performance, not promises.

• Starting: $28 to $30 per hour
• Growth Path: Move to $30 to $35 per hour in 6 to 12 months based on accuracy, initiative, and the ability to manage fleet operations confidently
• Annual review with performance-based increases
• Expanded responsibilities as you show what you can handle

If you're capable, you'll move up fast.

Why This Role Matters

You'll be at the center of our fleet operations and help keep safety, compliance, scheduling, and driver flow on track. Your work directly impacts how well the operation runs. If you want momentum, responsibility, and a role where your contribution matters, this is it.

Ready to step into a fast-paced role and make a real impact? Apply today.

Job Type: Full-time

Pay: $28.00-$30.00 per hour

Expected hours: 45 – 50 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance

Work Location: In person