Purchase-to-Pay Coordinator

Title: Purchase-to-Pay Coordinator

Reports To: Associate Director

Overview: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice resolution, and policy alignment across CAPREIT's national portfolio. This role provides hands-on support to sites, vendors, and internal teams to maintain purchasing accuracy, policy compliance, and financial accountability.

Key Responsibilities:

• Manage PR/PO lifecycle: review, generate, modify, and ensure alignment with policies and procedures and approvals
• Ensure correct purchasing method, vendor and price agreement, if applicable, is applied to purchase request
• Monitor and resolve invoice discrepancies; track payment status and escalate issues as needed
• Review spend vs. budget with Operations; support Capex reclassification in coordination with Property Accounting where applicable
• Follow up on outstanding receipts and promote timely goods receipt entries
• Process GRIR (Goods Receipt/Invoice Receipt) write-offs in coordination with Finance and update delivery dates on POs
• Communicate with vendors as required to ensure order acknowledgment and goods/service delivery
• Request updates to vendor master and item master info records as required
• Deliver site and vendor training on P2P processes, forms, and compliance requirements
• Provide SAP process support and troubleshooting for purchasing-related transactions
• Review P2P dashboard metrics and communicate key updates to Operations teams
• Support month-end accruals and ensure accurate financial reporting
• Enforce purchasing policies, approval workflows, and exemption protocols

Qualifications:

• College diploma or Bachelor's degree in Business Administration, Finance, or related field
• 2–4 years of experience in purchasing, procurement, or accounts payable—preferably within real estate or property management
• Strong working knowledge of SAP or similar ERP systems
• Familiarity with P2P processes, and invoice matching
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal abilities for cross-functional collaboration
• Ability to train and support site teams and vendors on purchasing protocols
• Proficiency in Microsoft Excel and dashboard reporting tools