Operations & Bookkeeping Coordinator

Soma Millwork & Design specializes in high-end residential millwork projects, from design through to installation. We are known for exceptional craftsmanship and attention to detail, We are looking for a multi-talented
Operations & Bookkeeping Coordinator
to join our team. Depending on the skill set and interests of the applicant, this role might be part-time or full-time. Work will be performed at our main office.

Key Responsibilities

Bookkeeping & Financial Administration:

• Prepare bi-weekly payroll
• Process accounts payable (A/P) and accounts receivable (A/R)
• Prepare invoices, progress billings, and monthly reports
• Reconcile bank accounts and credit card statements
• Manage cash flow
• Prepare year-end audit statements
• Maintain accurate job costing records

Operational & Administrative Support:

• Answer phones and manage general office communications
• Maintain time cards, job sheets, and internal records
• Order materials and components; issue purchase orders
• Coordinate with subtrades, suppliers, and delivery/installation schedules
• Maintain internal information systems (price sheets, job lists, to-do lists, deficiency lists)
• Assist with scheduling, marketing, and project follow-ups
• Support shop floor workflow and delivery readiness strategies
• Help identify process improvements and efficiency opportunities
• Assist with writing up quotes.

Qualifications:

• 3–5 years of bookkeeping experience (construction or manufacturing industry preferred)
• Proficiency in QuickBooks and above-average Excel skills(macros, pivot tables)
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Proactive, detail-oriented, and comfortable taking initiative
• HR experience (hiring, onboarding, employee records, etc.) would be an asset