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Executive Assistant & Sales/Marketing CoordinatorSILVERSIDE • San Francisco, California, United States
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Executive Assistant & Sales/Marketing Coordinator

SILVERSIDE
  • US
    San Francisco, California, United States
  • US
    San Francisco, California, United States
Apply Now

About

Position Summary The Executive Assistant & Sales/Marketing Coordinator is a unique and highly visible role at SILVERSIDE that combines executive support, event coordination, sales operations, and marketing administration. This position is responsible for supporting the Managing Partner and Co-Founder while helping coordinate important business development, marketing, communications, and event activities across the company. This is an exceptional opportunity for someone who is highly organized, proactive, entrepreneurial, and eager to grow. You will gain exposure to executive leadership, innovative clients, emerging AI technologies, major industry events, and a broad network of business leaders, entrepreneurs, investors, creators, and marketing executives. The ideal candidate thrives in a fast-moving environment, enjoys wearing multiple hats, and is excited by the opportunity to contribute across many areas of a growing company.
This role will have a temp period (30-60 days) but has the potential to convert to full-time.
Executive Scheduling & Calendar Management Provide calendar and scheduling support for two company executives.
Managing complex calendars and meeting schedules
Coordinating internal and external meetings
Communicating with clients, partners, investors, media, employees, and industry contacts
Prioritizing requests and helping ensure executives are spending time on the highest-value activities
Scheduling appointments, calls, presentations, and events
Managing meeting logistics and supporting preparation as needed
Travel Planning & Coordination Support domestic and international travel planning for company executives.
Booking flights, hotels, and transportation
Managing itineraries and travel schedules
Coordinating travel-related documentation and logistics
Working with the Director of Executive Operations on complex travel arrangements when necessary
Event Coordination & Management Support the planning and execution of SILVERSIDE events, conferences, client meetings, and industry activations.
Coordinating logistics for company-sponsored and partner events
Managing event timelines and project plans
Coordinating venues, vendors, guest lists, invitations, and registration processes
Working across internal teams and external partners to ensure successful event execution
Supporting executive appearances, speaking engagements, and conference participation
Serving as a professional representative of SILVERSIDE with clients, partners, and attendees
Support SILVERSIDE's business development, communications, and marketing initiatives.
Supporting sales outreach initiatives and communications
Managing marketing calendars and content schedules
Supporting executive communications and publicity initiatives
Assisting with press outreach, event promotion, and thought leadership activities
Coordinating marketing assets, presentations, and materials as needed
This area of the role offers significant opportunities for professional growth and increased responsibility over time.
Required Knowledge, Skills & Abilities
2–4 years of experience in an executive assistant, administrative, coordinator, project management, or related role
Strong calendar and scheduling management experience
Excellent written and verbal communication skills
Exceptional organizational and time-management abilities
Strong attention to detail
Solution-oriented mindset
Ability to manage multiple priorities simultaneously
Professional presence and comfort interacting with senior executives and clients
Strong problem-solving and critical-thinking skills
High level of discretion and confidentiality
Self-starter with a proactive approach to work
Positive attitude and willingness to learn
Preferred Experience
Experience with Slack, Google Workspace, Zoom, HubSpot, Notion, and modern collaboration tools
Experience supporting events, conferences, or marketing initiatives
Interest in technology, AI, marketing, media, or startups
Why This Role Is Special This is not a traditional Executive Assistant position.
The person in this role will work directly with company founders while gaining exposure to sales, marketing, events, operations, client relationships, creative production, and emerging AI technologies. For the right candidate, this position offers an exceptional opportunity to learn how a fast-growing innovation company operates and to develop skills that can lead to future leadership opportunities across multiple disciplines.
Other Requirements & Physical Demands
This position requires in-office presence approximately three to four days per week, generally between 9:00 a.m. and 6:00 p.m.
Attendance at occasional evening events, conferences, client functions, and company activities may be required.
Because this role supports senior executives, reasonable availability outside normal business hours may occasionally be necessary for urgent travel, scheduling, or client-related matters.
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  • San Francisco, California, United States

Languages

  • English
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