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Administrative AssistantComstock Public Schools • Kalamazoo, Michigan, United States
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Administrative Assistant

Comstock Public Schools
  • US
    Kalamazoo, Michigan, United States
  • US
    Kalamazoo, Michigan, United States
Apply Now

About

Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
4/27/2026
Location:
District Office
Date Available:
Immediately
Closing Date:
Posted until filled
POSITION:
Administrative Assistant (11 Months)
Comstock Special Education Office
SALARY:
Starting at $17.40/hr. ($18.54 after probation)
Qualifies for health insurance, retirement benefits, sick, personal, and vacation time according to contract
AVAILABLE:
Immediately
EDUCATIONAL REQUIREMENTS:
High school diploma with advanced office training or 3-5 years experience
QUALIFICATIONS:
Proven excellent attendance & punctuality recordAbility to use a major word processing program efficientlyExperience with the Google Suite (Google Docs, Sheets, Calendar, etc.)Knowledge of correct grammar and spellingKnowledge of business telephone etiquetteAbility to communicate empathetically and effectively with students, parents, and staffAbility to move physically throughout the work environmentResponsible and self-motivatedAbility to focus on tasks in a distracting environment
RESPONSIBILITIES:
Responsible to the Director of Special EducationResponsible for maintaining confidentiality of all confidential materialResponsible for monitoring ESA budgetResponsible for preparing and writing routine correspondence, and reports for Special Education, Transition and Vocational ProgramsMake necessary meeting arrangements (i.e., schedule meetings, room reservations, etc.)Participate on KRESA committees for updating special education formsResponsible for attending meetings regarding Individual Educational Planning Meetings, Medicaid, and monthly registry meetingsResponsible for provider reports and queriesResponsible for forwarding records to requesting schools and Social SecurityResponsible for accurately filing all center based IEPs, RXs for Speech/OT/PT, Medicaid Reports and staff filingResponsible for counts (currently Sept. 3WIN, Feb. and June)Responsible for maintaining IEPs and METs for the service areaResponsible for level changing all students in the ESA on Tienet for the next school yearResponsible for preparing and providing caseloads and forms needed to teachers for the beginning of the new school yearResponsible for having Tienet current to date for all count daysResponsible for training staff in the use of PCG Medicaid logging and providing support to staff when logging MedicaidResponsible for following up with staff on overdue Medicaid loggingResponsible for providing transportation supervisors with student data for setting up their special education routes at the beginning and throughout the school yearResponsible for providing transportation communications and school calendars for all districts we transport students to throughout the yearResponsible for setting up individual transportation contracts with parents, taxi cabs, and ambulances, etc.Responsible for coordination of special transportation for year round students at WoodsEdge and students receiving extended school year.Receive and place phone calls and record all messages, screens callsResponsible for maintaining a filing system and process incoming correspondence as instructedResponsible for completing temporary placements and verifying student informationResponsible for assisting in the accurate completion of state required forms and reportsPersonnel Inventory (responsible for having on file and requesting current certificates and temporary approvals) for special education staffResponsible for providing direct communication to other secretaries and individuals within the nine (9) school districts of Kalamazoo/RESAThe employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the District.Punctual and Regular attendancePerform duties in district officeOther duties as assigned by administration
If interested, complete an Applitrack application at https://www.applitrack.com/comstockps/onlineapp
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
NOTICE OF NON-DISCRIMINATION: It is the policy of Comstock Public Schools that the district does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, or any other legally prohibited basis in admission or access to district employment, programs, events, or activities. Jill Ansel at Comstock Public Schools has been designated to handle inquiries regarding the nondiscrimination policy. Contact information: 269-250-8911, 6138 King Highway, Kalamazoo, MI 49048.
6138 King Highway | Kalamazoo, MI 49048 | 269-250-8911 | www.ComstockPS.org/hr
Attachment(s):Admin Assistant Special Education.pdf
  • Kalamazoo, Michigan, United States

Languages

  • English
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