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Accounts Receivable & Sales Coordinator ( Bilingual )A - One Gold & Diamonds LLC • United States
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Accounts Receivable & Sales Coordinator ( Bilingual )

A - One Gold & Diamonds LLC
  • US
    United States
  • US
    United States
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About

Job Description
Job Description
Position Overview: The Accounts Receivable & Sales Coordinator is responsible for managing day-to-day receivables, payment application, customer account accuracy, and cross-functional coordination between sales and accounting. This role ensures timely collections, clean ledger integrity, and operational efficiency across invoicing and payment workflows. Key Responsibilities: 1. Accounts Receivable Management - Maintain and update accurate Accounts Receivable (A/R) records - Monitor aging reports and track overdue balances - Flag high-risk or delinquent accounts for escalation 2. Payment Application & Reconciliation - Apply incoming payments (ACH, wire, check, etc.) to correct invoices - Match payments with supporting documentation (invoice numbers, remittance, etc.) - Resolve unapplied or misapplied payments - Assist in daily/weekly cash reconciliation processes - Ensure clean audit trail for all transactions 3. Invoice & Sales Coordination - Work closely with Invoicing Team and Sales Team to ensure: - Accurate invoicing to maintain a precise A/R report every week - Alignment between sales activity and receivables - Identify discrepancies between invoices, returns, and payments - Assist in resolving disputes related to billing 4. Sales Returns & Adjustments - Process and track sales returns - Ensure returns are applied to correct invoices (Follow Sales Return SOP) - Coordinate with internal teams to avoid misapplication (FIFO issues, pricing differences, etc.) - Highlight potential financial impact from incorrect applications 5. Customer Account Management - Maintain clean and organized customer ledgers - Review account history for inconsistencies - Communicate professionally with customers regarding: - Payment status - Account discrepancies - Required documentation 6. Process Improvement & Compliance - Follow internal credit and collections policies Qualifications: - 2+ years’ experience in Accounts Receivable or similar accounting role - Strong understanding of invoicing, collections, and payment application - Proficiency in Microsoft Excel (including basic formulas, data organization, and reconciliation support) along with all Microsoft Office applications, and OneDrive. - High attention to detail and accuracy - Strong organizational and communication skills - Ability to work cross-functionally with sales and accounting teams - Experience with ERP/accounting systems (QBO familiarity is a plus, but not required) Reporting Structure: - Reports directly to: Head of Finance Team or Owner - Works closely with: Sales Team, Accounting Team, and Operations What This Role Does NOT Handle: - No management of QuickBooks (QB) - No preparation of financial statements Company Description Fast-growing, B2B jewelry wholesale company specializing in gold and diamonds across the USA.
Company Description
Fast-growing, B2B jewelry wholesale company specializing in gold and diamonds across the USA.
  • United States

Languages

  • English
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