Coordinator, Project Procurement

As a Procurement Coordinator, you will work independently to ensure the timely and efficient execution of projects by coordinating tasks, managing resources and work packages, and ensuring the on-time delivery of all required vendor-furnished information (VFI), materials, documents, and equipment. This role involves regular communication with suppliers, diligent follow-up on purchase orders (POs), and coordination of delivery schedules to ensure project timelines are met. You will support the Supply Chain Project Team in maintaining subcontract deliverables and addressing any potential delays that may arise during project execution.

More specifically, you will;

• Communicate regularly with suppliers to confirm delivery schedules, resolve issues, and ensure that VFI, subcontracts, materials, and equipment are sourced as required for the project and schedule.
• Track the status of outstanding POs to ensure all materials and equipment are ordered on time. Follow up with suppliers on any delays and take corrective actions, as necessary.
• Coordinate with suppliers to ensure timely delivery of materials and equipment, while maintaining an up-to-date schedule that aligns with project timelines.
• Continuously monitor work progress and ensure alignment with project timelines and deliverables, including documentation. Report updates to the project manager, identifying potential delays or supply chain issues.
• Ensure subcontract systems, materials, and documentation are delivered to the correct locations and on time, handling any issues related to inventory or supplier delays.
• Serve as a point of contact between internal supply chain, project teams (PMO), suppliers, and subcontractors, ensuring alignment on delivery schedules and requirements.
• Address any issues with suppliers or deliveries, such as late shipments, damaged goods, or order discrepancies, and implement solutions to keep the supply chain and project on track.
• Maintain accurate records of all communications, orders, and deliveries. Provide regular status updates to the supply chain and project managers regarding POs, supplier updates, and potential subcontract or project delays.
• Ensure all supplier agreements, deliveries, and procurement activities comply with company policies and industry regulations.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Project Management, or a related field.
• Minimum of one to three years’ experience in project coordination, supply chain management, or logistics, with specific experience in managing supplier relationships and tracking POs.
• Strong organizational and time management skills.
• Fluency in English is required for this position, as you will interact with English-speaking suppliers, stakeholders or clients.
• Proficiency in MS Office (Word, Excel, PowerPoint, etc.) and procurement platforms (e.g., Oracle).
• Knowledge of supply chain processes, procurement, expediting, subcontracting, and material management.
• Ability to analyze PO delivery dates, project schedules, and vendor timelines.
• Problem-solving skills and ability to work independently.