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Fleet Analyst
Vestis Services
- New York, New York, United States
- New York, New York, United States
About
Overview Facilitate the processes and data flow between internal and external stakeholders for various Fleet and Logistics programs, including but not limited to: fleet registrations, toll devices, fuel cards, accident management and claims, asset transfer and disposals, for US and Canadian entities. Ensure fleet systems are up to date with pertinent information and be a point of contact for the field and our vendors for any questions or issues. Assist throughout an asset’s lifecycle from procurement monitoring, transfers, disposal, and remarketing. The ideal candidate should comfortably navigate technological tools and concepts, showcasing an intermediate skill level. This proficiency will enable them to effectively utilize and adapt to the technological aspects of the role while contributing to the fleet team's goals.
Responsibilities / Essential Functions
Fleet Registration, Titles, Permits and Insurance
Ensure registrations and insurance cards are current by coordinating with vendors and field personnel to have prerequisites completed and submitted to the vendor for submission
Work with vendors to enroll fleet assets in IFTA, IRP, and any required state permitting programs
Facilitate any title changes necessary when leased units are paid off or disposed of
Toll Devices and Accounts
Ensure fleet assets have active toll devices applicable to the state of operation
Keep the toll account updated with toll device and unit information
Fuel Delivery Program and Fuel Cards
Assist the field in ordering new fuel cards and PINs for drivers and vehicles
Validate fuel card and PIN assignments to ensure no duplicates or incorrect cards/PINs are issued
Management of the company’s Car Allowance Program for eligible employees
Asset Transfer, Disposals and Accidents
Assist throughout an asset’s lifecycle from monitoring acquisition status to the disposition of assets
Assist the field with requests for asset transfers and disposals/remarketing requests through our vendors
Process transfers and disposal requests once complete and provide updates on status throughout the process
Coordinate documents and other requirements to close out accident claims with our DOT team and vendors
Analysis and Reporting
Identify, collect, transform, and integrate data from external and internal systems
Perform database queries for analysis and reporting
Support team in maintaining KPI dashboards and reports (e.g., fuel delivery program reports)
Support field operators with data and reports to properly execute objectives
General Fleet Administration
Update the fleet system with the current information and report any issues or data inaccuracies (e.g., registration information, equipment status, remarketing)
Assist the field with fleet issues or questions on registration renewals, permits, insurance cards, tolling and violations, etc.
Manage a shared inbox for the Corporate Fleet team by responding to requests and directing email traffic in a timely and coordinated manner
Ensure any physically mailed materials are collected and processed
Ad hoc administrative tasks as required
Knowledge / Skills / Abilities
Detail oriented with the ability to manage and complete multiple tasks accurately
Customer oriented with the ability to handle or elevate issues to ensure proper resolution
Strong communication skills to effectively convey issues and opportunities for improvement
Capable of working together with other team members from a remote setting via video and phone calls, scheduled team meetings, and company internal messaging and email
Desire to be an effective member of a growing and integral team!
Experience / Qualifications
Bachelor’s degree or equivalent, preferably in computer science, business management, logistics or supply chain
Associate degree plus 2+ years of relevant fleet experience
Experience coordinating with vendors and navigating online vendor portals and systems
Experienced in using Power BI applications to present data visualizations
Experience and strong background with SQL Server Management Studio (SSMS) for data scripting and manipulation
Experience in Microsoft Excel to navigate datasets and create reports is crucial to success in this role
Benefits Vestis offers a wide array of comprehensive benefit programs and services including medical, dental, vision, short and long term disability, basic life insurance, and paid parental leave. Employees are able to enroll in the company’s 401k plan. Employees are eligible for 80 hours of vacation, 16 hours of floating holidays, and paid sick time every year. Employees will also receive 9 paid holidays throughout the calendar year.
Compensation The salary rate for this position ranges from $65,000 to $80,000, depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors.
Equal Opportunity Employer Vestis® is an equal‑opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, relation, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Reasonable Accommodations and the Online Application Process Consistent with Vestis and Canadian Linen’s commitment to equal employment opportunity, we provide reasonable accommodations to qualified individuals with disabilities who need assistance in applying electronically for a position with Vestis or Canadian Linen, unless doing so would impose an undue hardship. To request a reasonable accommodation for this purpose, please call 1-833-901-8823 or email us at accessibility@vestis.com.
Please note that this phone number is to be used solely to request an accommodation with respect to the online application process. Calls for any other reason will not be returned. Reasonable accommodation requests are considered on a case‑by‑case basis.
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Languages
- English
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