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Project Administrator
- Westlake Village, California, United States
- Westlake Village, California, United States
About
We are currently representing a respected general contractor seeking a Project Administrator to support key construction operations both in the field and in the office. This role is ideal for a highly organized and detail-oriented professional who enjoys supporting fast-paced construction teams and ensuring that documentation, compliance, and communication are handled with precision.
The ideal candidate has prior experience in construction administration or project coordination, and is comfortable working in environments where RFIs, submittals, contracts, insurance, and compliance tracking are routine.
Key Responsibilities- Provide administrative support to Project Managers, Superintendents, and field teams across multiple active jobsites
- Track, log, and process RFIs, submittals, change orders, and meeting minutes
- Maintain organized project documentation using Procore, SharePoint, or other PM platforms
- Assist with compiling contract documents, insurance certificates, and compliance paperwork
- Support jobsite logistics by coordinating deliveries, scheduling meetings, and processing time-sensitive documentation
- Communicate with subcontractors, vendors, and consultants to collect and track required documents
- Help manage project kickoff, closeout, and O&M manuals as needed
- Assist with permit tracking, lien releases, vendor invoicing, and internal project reporting
- Maintain calendars, team updates, and progress tracking tools
- Provide general office support, including data entry, file management, and internal communication
2+ years of experience in construction administration, project coordination, or related administrative role
Strong understanding of construction terminology and documentation workflows
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Bluebeam, or similar platforms is a plus
Excellent organizational skills and attention to detail
Ability to manage multiple deadlines in a fast-paced, high-volume environment
Strong written and verbal communication skills
Professional and proactive approach to problem-solving
High school diploma or equivalent required; Associate's or Bachelor's degree in a related field is preferred
Compensation + BenefitsCompetitive hourly or salaried compensation depending on experience
Full medical, dental, and vision insurance
401(k) with company match
Paid holidays, PTO, and sick leave
Career development opportunities within a growing construction team
Supportive, team-oriented work culture
Languages
- English
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