MGR, Administrative Services

This position manages multiple aspects of administration and/or functions, including human resources, financial, and other administrative services essential to the college, division, office, or unit. Manages and oversees staff in the daily operation of an assigned area. The primary focus of this role is administrative operations. The finance & grant administrator provides strategic leadership and operational oversight for the Whitney Laboratory's financial management, grants administration, and human resources.

This position ensures financial integrity, regulatory compliance, and long-term sustainability as the Laboratory expands its research portfolio, workforce, and operational complexity. The role manages the grants administration team, the financial operations team, and HR personnel, serving as the Laboratory's primary point of contact for sponsored research administration. This position collaborates closely with the Director and senior leadership to guide strategic planning, resource allocation, policy development, and workforce planning across all administrative domains.

Expected Salary: Salary commensurate with experience and education.

Required Qualifications: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred: 5+ years of progressive financial management experience, including responsibility for budgeting, forecasting, and financial reporting. Demonstrated experience leading or mentoring finance/accounting staff. Advanced proficiency in financial analysis, variance analysis, and strategic financial planning. Advanced Excel and financial modeling skills. Proven ability to partner with senior leadership to support business strategy and decision-making. Excellent written and verbal communication skills, with the ability to present complex financial data clearly. High attention to detail with the ability to manage multiple priorities in a fast-paced environment. Demonstrated experience managing grants, including budget development, allowable cost analysis, tracking expenditures, and financial reporting. Knowledge of grant compliance requirements (e.g., federal, state, or private grants). Detail-oriented with the ability to manage multiple funding sources and deadlines simultaneously. Preferred 2-3 years use of online grant submission tools including Research.gov, Ufirst, My Investigator, Peoplesoft or other comparable grant submission systems. Understanding of federal research grant systems, and University of Florida Policies related to sponsored projects. Competent in reporting systems. UF experience is preferred. Experience in Pre-and Post award management.

Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and 3 references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No