Administrative Assistant - Human Resources

**This is a temporary replacement position for 2 days per week. This replacement will end when the permanent position holder returns.
JOB SUMMARY

The HR Assistant supports their team by providing administrative and secretarial services. They perform a variety of clerical tasks, including preparing correspondence, reports, and other documents; organizing meetings and taking minutes; managing mail and records; and maintaining filing systems. They are responsible for coordinating and ensuring the quality of administrative processes and office operations. Specific tasks include:

• Validating invoices from agencies
• Overseeing probation and annual performance appraisals
• Follow-ups on documents required for employee files
• Coordination of ERC and OHS committees (sending reminders and preparing documents)
• Administrative support to the maintenance team

• DEP or AEC in secretarial or office management OR DEC in office management OR academic training combined with relevant experience
• Computer skills (Outlook, Microsoft Office, etc.)
• Bilingual in English and French (written and spoken)