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Sales Administrator
The O'Connor Group
- Linthicum, Maryland, United States
- Linthicum, Maryland, United States
About
Department:
Sales & Administration Reports To:
Division Controller Location:
610 Nursery Rd, Linthicum Heights, MD 21090
OR
3371 Kenilworth Ave, Hyattsville, MD 20781 Employment Type:
Full-Time
Position Summary The Sales Administrator / Tag & Title Clerk plays a critical role in supporting the truck dealership’s sales operations and ensuring accurate and timely processing of vehicle titles and registrations. This dual-role position requires strong organizational skills, attention to detail, and a thorough understanding of DMV regulations and dealership procedures.
Key Responsibilities Sales Administration
Process and post vehicle sales and purchases in dealership systems (Karmak Fusion)
Prepare, maintain and balance Inventory Schedule for new and used trucks including Floor Plan
Coordinate with sales team to ensure all deal paperwork is complete and accurate
Maintain logs of warranties, service contracts, and dealer trades
Complete quotes, proforma billing, and invoicing for truck sales and dealer trades
As customers remit payment, provide information for Controllers to process Floor Plan payment timely
Work with salesmen to complete financing process with various lenders and meet deadlines
Tag & Title Processing
Register all new and used trucks in the appropriate state
Prepare and submit tax, title, and registration documents to the DMV
Maintain a list of outstanding title work and follow up on missing or delayed titles
Sign over titles for wholesalers and ensure proper documentation
Stay current on state and federal title regulations and attend training as needed
Coordinate with title runners and external agencies for document delivery
Additional tasks as required for Sales Administration and Tag & Title Processing
Qualifications
High school diploma or equivalent (Associate degree preferred)
Familiarity with DMV procedures and title regulations
Strong computer skills (Accounting Software, Excel, MS Office, etc.)
Excellent attention to detail and organizational skills
Ability to handle confidential information with discretionAbility to multitask and prioritize in a fast-paced environment
Strong communication and customer service skills
Preferred Skills
Experience with commercial truck registrations and dealer trades
Experience with Dealer Track, Karmak Fusion or other Dealer Management System
1–2 years of experience in automotive or truck dealership administration
Knowledge of Certificates of Origin, extended warranties, financing, and service contracts
Salary Description $55-61k
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Languages
- English
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