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Program AssociateAmerican Association for Cancer Research • Philadelphia, Pennsylvania, United States
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Program Associate

American Association for Cancer Research
  • US
    Philadelphia, Pennsylvania, United States
  • US
    Philadelphia, Pennsylvania, United States
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About

Program Associates in the Scientific Conferences and Workshops Department provide administrative support to Program Administrators, Scientific Program Administrators, and Directors in the Department. The Department administers scientific conferences, workshops, and special projects.  This position requires regular interactions with external scientific experts who are on the front lines of cancer research, as well as their support staff, through written and verbal communications. The position also requires regular communications with internal staff across various departments (marketing, communications, foundation, publishing, finance, meeting logistics, CME, etc.) to successfully execute the scientific conferences and workshops according to AACR’s high standards.
Assist with proofreading and editing of department materials as neededCollaborate with other administrative staff in developing and maintaining the department’s record-keeping processes, standard procedures, and templatesCompile reports and provide administrative support for the scientific leaders of meetings and workshops using internal and external data sourcesCoordinate assembly of conference and workshop attendee materials – online, print, etc.Draft correspondence on behalf of Program Administrators, Scientific Program Administrators, and DirectorsMaintain accurate and timely records of abstract submissions, award applications, and workshop applicationsMaintain open communication within the departmentMaintain project timelinesObtain a working knowledge of internal and external technologies related to meetings and workshops (abstract submitters, registration systems, website management systems, file sharing services, etc.)Provide administrative support to Program Administrators, Scientific Program Administrators, and DirectorsProvide courteous, clear, and comprehensive customer/member service as needed by phone and emailRecord and produce detailed minutes of calls and meetingsPerform the essential functions of the position and other duties as required
BA or BS degree required1-3 years of administrative support experience, preferably in an academic, government, non-profit, or healthcare or biomedical research related organizationAbility to multi-task and prioritize a diverse portfolio of assignmentsExcellent interpersonal skillsExcellent written and verbal communication skillsStrong organizational skills with a substantive attention to detailProfessional demeanorProficiency in Microsoft products – Excel, Outlook, PowerPoint, Teams, and WordExperience in SalesForce, OpenWater, and website management software preferredHow to Apply:To apply, please send a resume, cover letter, one or more writing samples, and salary expectations.
 Equal Opportunity Employer
  • Philadelphia, Pennsylvania, United States

Languages

  • English
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