Practice Assistant - Veterinary Practice GroupKlinedinst • Irvine, California, United States
Practice Assistant - Veterinary Practice Group
Klinedinst
- Irvine, California, United States
- Irvine, California, United States
About
Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and deadlines in a fast-paced environment Excellent written and verbal communication skills Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues Self-starting, proactive attitude with strong problem-solving abilities Dedication to excellence in client service and legal support Ability to work independently while contributing effectively to a collaborative team environment Proficiency with legal technology, document management systems, and Microsoft Office applications
Key responsibilities include:
Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations Opening, maintaining, and closing client and matter files in accordance with firm procedures Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines Managing electronic and physical files to ensure documents are accurately maintained and accessible Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements Serving as a professional point of contact for clients, courts, experts, and opposing counsel Handling incoming communications with professionalism, discretion, and responsiveness Coordinating logistics for meetings, depositions, mediations, hearings, and trials Assisting with time entry, billing review, and expense reimbursement submissions through Aderant Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings Assisting with case intake review, discovery management, and file summaries Creating and maintaining internal tracking systems and reports for major clients Supporting onboarding and file organization efforts for attorneys joining the practice group Collaborating with attorneys and various firm departments to support client service and operational initiatives Assisting with special projects and administrative initiatives as assigned
We provide:
Competitive salary and benefits Pay range: $33.65 - $38.64 hourly (depends on experience) A supportive, team-based law firm environment with excellent attorneys and professional staff Opportunities to grow personally and professionally Meaningful responsibility and direct involvement in client matters Exposure to a unique and growing veterinary and professional liability practice Open, honest, and transparent communication throughout the firm Merit-based opportunities for advancement and professional development A collaborative culture that values teamwork, initiative, and continuous improvement
This is a fast-paced, deadline-driven environment that may occasionally require additional hours to meet client, court, or regulatory deadlines. Please submit your resume today. Recruiters need not apply. Klinedinst PC is committed to a diverse, equitable, and inclusive workplace. We actively seek to hire, retain, and promote employees from varied backgrounds and experiences. We maintain strict anti-discrimination, anti-harassment, and anti-retaliation policies and are committed to fostering an environment where all employees can thrive.
Languages
- English
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