Event Planner

About Vegas PBS:
At Vegas PBS, we are dedicated to creating an informed and engaged community through high-tech, high-touch experiences that educate and empower. From community events to nationally recognized programming, we bring stories to life while connecting with a diverse audience.

We are seeking a dynamic, detail-oriented Event Planner to join our team on a temporary basis, with the opportunity to transition to full-time. This role is ideal for a motivated professional who thrives on organizing engaging events, managing logistics, and creating memorable experiences that connect our community and support our mission.

What You'll Do:

• Plan, coordinate, and execute high-profile events such as The Big Party , Daniel Tiger Be My Neighbor Day , screenings, President's Circle gatherings, and other donor and community engagement activities.
• Facilitate pre-event planning meetings with staff, vendors, and partners to establish goals, roles, and timelines.
• Manage all event logistics, including venues, catering, permits, contracts, audiovisual/media support, parking, and registration.
• Develop and manage event budgets, track expenses, and ensure accurate financial reporting.
• Coordinate vendor relations: secure bids, negotiate agreements, and ensure contract compliance.
• Oversee onsite event operations, including volunteer coordination, guest experience, and vendor support.
• Create and distribute event communications such as invitations, RSVP tracking, event signage, and follow-up correspondence.
• Support development and donor relations activities through donation tracking, acknowledgement, and stewardship initiatives.
• Collaborate across departments to align events with organizational goals, outreach, and promotional strategies.
• Conduct post-event evaluations, prepare summaries, and recommend improvements for future events.

What We're Looking For:

• Strong knowledge of event planning, fundraising strategies, vendor coordination, budgeting, and on-site operations.
• Proven ability to manage multiple large- and small-scale events simultaneously with precision and attention to detail.
• Excellent communication skills for collaborating with vendors, donors, partners, and internal staff.
• Experience with donor databases (e.g., Revolution CRM, Salesforce, iFolio) and event management tools (e.g., Eventbrite, Constant Contact) preferred.
• Ability to work evenings, weekends, holidays, and occasional overnight travel as required.
• Proactive problem-solving, leadership, and flexibility to adapt to changing priorities.
• Bachelor's degree required; advanced degrees or additional administrative experience preferred.

Why Join Us:

• Be part of a mission-driven organization with a strong impact on the Las Vegas community.
• Work on engaging, high-profile events that highlight educational, cultural, and community initiatives.
• Collaborate with a talented, supportive team across multiple departments.
• Opportunity to grow from a temporary to a full-time position based on performance and organizational needs.

Ready to Apply?
Bring your creativity, organizational skills, and passion for event planning to Vegas PBS. Apply now to help us create memorable experiences that connect and inspire our community

Job Types: Full-time, Temporary

Pay: $ $29.00 per hour

Expected hours: 40 per week

Work Location: In person