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Sales & Project Administrator
- New York, New York, United States
- New York, New York, United States
About
We’re seeking a proactive and organized Sales & Project Administrator to support both Sales Administration and Project Management efforts in our Bridgeville, PA office. This hybrid role consists of approximately 65% Sales Administration and 35% Project Administration responsibilities. The ideal candidate will be detail‑oriented, technically proficient, and comfortable working cross‑functionally with teams in the U.S. and abroad to support custom‑engineered electrical switchgear projects.
Key responsibilities:
Enter and manage customer orders and transactions in Oracle ERP
Handle Return Material Authorization (RMA) processes
Support invoicing and payment follow‑up for U.S. customer projects
Manage sales administration for local services (repair, after‑sales support, site services)
Track and manage inventory tied to service and project support
Liaise with internal departments including logistics, finance, and service teams
Ensure accurate order fulfillment, customer communication, and sales closures for North American operations
Assist with spare parts quotations
Project Administration (35%)
Maintain organized electronic project files and electronic information storage locations (i.e., OneNote, Cloud, SaaS locations, etc.)
Assist with data entry on project related forms and close‑out deliverablesData entry for Oracle project data, change orders, spot buys, and spare parts ordering processing
Requirements
Minimum of an associate degree required; coursework or certifications in project management, business administration, or supply chain management are a plus
2+ years of experience in sales support, operations, supply chain or project coordination role preferably in a manufacturing or engineering setting
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Strong MS Excel experience based on daily usage
Experience with Oracle or similar ERP systems is highly preferred
Strong organizational skills and attention to detail
Effective communicator with strong written and verbal skills
Able to work independently and handle multiple priorities
Must be a U.S. citizen or lawful permanent resident (Green Card holder). Sponsorship is not available for this position
Preferred Qualities
Understanding of typical sales order nomenclature and project workflows/terminology
Familiarity with engineered‑to‑order product environments
Self‑starter, adaptable, collaborative, and solutions‑oriented mindset
Work Environment & Physical Requirements
Located onsite at our Bridgeville, PA facility in a professional office setting
Primarily desk‑based work with standard office equipment (computer, phone, printer)
Ability to sit or stand at a workstation for extended periods
Manual dexterity required for operating office equipment and handling documents
Ergonomic workspace provided
Reasonable accommodations available for individuals with disabilities
Salary Range: $48,000 – $76,000 annually, commensurate with experience and qualifications.
Sécheron Hasler USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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